Project Administrator; DMV Area)

Position Summary

We are seeking a highly organized and proactive
Project Administrator
to support the planning, coordination, execution, and oversight of multiple technical projects. This role serves as a central coordination point betweenprojectmanagers, technical teams, business stakeholders, and leadership to ensureprojectsremain organized, risks and dependencies are actively managed, and commitments are completed on schedule.

The Project Administrator helps  teams translate requirements into actionable work, establish and maintainprojectschedules, facilitate Agile ceremonies, track progress, identify and mitigate risks, coordinate dependencies, and develop high-qualityprojectdeliverables. The ideal candidate is comfortable working across multiple teams and initiatives and can turn complexprojectactivities into clear plans, actions, decisions, and executive-level status reporting.

Key Responsibilities

• Develop, maintain, and manage integratedprojectschedules using Microsoft Project, JIRA, and otherprojectmanagementtools.
• Work withprojectmanagers, technical leads, and stakeholders to defineprojectactivities, milestones, dependencies, and deliverables.
• Establishprojectbaselines and continuously track actual progress against planned schedules.
• Identify schedule impacts, critical dependencies, resource conflicts, and potential delays.
• Coordinate activities across multiple technical and business work streams.
• Develop and maintainprojectplans, milestone schedules, action trackers, and supportingprojectdocumentation.

• Collect status fromprojectteams and consolidate information into clear weekly, monthly, and executive-level status reports.
• Trackprojectmilestones, accomplishments, upcoming activities, issues, risks, decisions, and dependencies.
• Develop dashboards and reporting mechanisms that provide leadership with visibility intoprojecthealth and performance.
• Identify deviations fromprojectplans and work withprojectleadership to develop corrective actions.
• Maintain accurateprojectinformation within
  Jira, SharePoint, Microsoft Project
  , and other approved collaboration tools.

• Establish and maintain project
  risk, issue, action, and dependency (RAID) logs
  .
• Facilitate risk identification sessions withprojectand technical teams.
• Evaluateprojectrisks for probability, impact, urgency, and potential downstream effects.
• Work with responsible owners to develop and track risk mitigation and contingency actions.
• Escalate critical risks, issues, decisions, and dependencies requiringmanagementattention.
• Track mitigation actions through closure and communicate changes inprojectrisk posture to stakeholders.

• Facilitate sprint planning, daily stand-ups, backlog refinement, sprint reviews, retrospectives, and other Agile ceremonies.
• Track epics, features, user stories, tasks, defects, and dependencies using
  Jira
  .
• Monitor sprint progress, velocity, blockers, and team commitments.
• Identify and remove or elevate impediments affecting team delivery.
• Promote transparency, accountability, collaboration, and continuous improvement acrossprojectteams.

• Coordinate the development, review, approval, and delivery ofprojectdocumentation and contractual deliverables.
• Develop and/or contribute toprojectplans, status reports, schedules, meeting materials, briefings, presentations, requirements documents, risk reports, decision papers, and otherprojectartifacts.
• Establish deliverable schedules and coordinate inputs from technical and functional subject matter experts.
• Review deliverables for completeness, consistency, accuracy, and compliance with established standards.
• Track deliverables through development, internal review, customer review, approval, and final submission.

• Serve as a coordination point acrossprojectmanagers, engineers, architects, developers, analysts, business stakeholders, and leadership.
• Schedule and facilitateprojectmeetings, working sessions, technical discussions, and stakeholder reviews.
• Develop meeting agendas, capture meeting minutes, document decisions, and track action items to closure.
• Coordinate cross-team dependencies and ensure responsible parties understand upcoming commitments.
• Maintain stakeholder communication and ensureprojectinformation is distributed to the appropriate audiences.
• Follow up proactively withprojectteam members to ensure actions, risks,…