Trademark Paralegal

Job Title: IP(Intellectual Property) Operations Assistant

Location: Summit NJ 07901

Contract Duration: 01/12/2026 to 01/12/2027

Hybrid role

The IP Operations Assistant role is designed for an experienced, proactive, and self-starting individual seeking to work in a supportive and team-oriented setting. The position focuses on assisting with trademark data review, verification, and related administrative tasks, requiring interaction with in-house and outside counsel as well as business teams.

• Interpret trademark correspondence to identify data entry errors and resolve inquiries from outside counsel.
• Manage trademark assignment and chain of title changes, including communication with outside counsel.
• Verify details of Powers of Attorney (POA), assignments, and related documents, preparing them for attorney signature, notarization, and legalization.
• Support the IP Operations Manager in departmental projects such as organizing POAs, running reports, and data verification.
• Assist with overflow projects and provide backup during team members' absences.

• Minimum of three years of trademark experience, particularly with trademark assignments and chain of title changes.
• Preferred but not required:
  New Jersey Notary certification.
• Strong organizational, teamwork, and time management skills with attention to detail and problem-solving abilities.
• Experience handling high-volume, complex data with the ability to multitask and work under pressure.
• Proficiency in Excel (including advanced data analysis and manipulation such as pivot tables), Microsoft Outlook, and Adobe Acrobat.
• Proven ability to manage projects independently while providing clear updates to the IP Operations Manager.
• Required proficiency in trademark IPMS databases, preferably Memotech.
• Understanding of trademark law sufficient to perform duties with minimal supervision.
• Comfortable using information technology and document management tools.
• Strong written and verbal communication skills, capable of effective interaction at all company management levels.