Human Resources Coordinator

Overview

We are looking for an HR Coordinator to join our Headquarters team in Summit, NJ. In this role, you will serve as a key operational link between high-volume administration and strategic people support for our nationwide workforce. You will assist the team with the full employee lifecycle—from talent acquisition and onboarding to employee engagement, professional development, and offboarding across all regions.

As a trusted point of contact for employee inquiries, you will ensure all HR practices remain seamless, data-driven, and fully aligned with both company policies and federal and multi-state labor standards.

• Onboarding Coordination:
  Assist with full onboarding lifecycle for employees across the U.S., including background check processing, drafting employment terms, and ensuring all new hire documentation meets company and nationwide standards.
• Compliance Training:
  Provide mandatory compliance training instructions as needed, proactively tracking and ensuring 100% completion rates to maintain organizational and nationwide regulatory standards.
• Employee Relations Support:
  Serve as the primary first point of contact for the nationwide workforce, providing guidance on company policies, holiday schedules, and general HR procedures via in-person, phone, and email interactions with a high level of responsiveness and professionalism.
• Lifecycle Data Management:
  Process employee lifecycle changes, including name changes, compensation adjustments, promotions, and title updates, while managing the administrative logistics and documentation for terminations.
• Records & Document Control:
  Maintain personnel files, HR templates, and company intranet documents to ensure they are accurate, accessible, and compliant.
• Audit Readiness:
  Support internal and external audits by maintaining a perpetual state of audit-readiness across all employee records.
• Employment Verifications:
  Respond to and process all external requests for verification of employment (VOE) in accordance with company policies.
• Additional tasks as assigned.

• Bachelor’s degree in Human Resources, Business Administration, or a related field, preferred.
• 2+ years of experience in an HR administrative or coordinator role, preferably within a fast-paced environment.
• Strong technological proficiency in Microsoft Office/Google Suite and hands-on experience with HRIS software.
• Experience supporting organizations with numerous locations nationwide is highly preferred.
• Basic understanding of federal and state employment laws and a proven ability to handle sensitive documentation, such as employment terms and background check reports, with strict confidentiality.
• Exceptional organizational skills, high emotional intelligence, and the ability to manage competing priorities while maintaining a high level of discretion.

• Communication:
  Clearly and effectively communicating both verbally and in writing.
• Efficiency:
  Prioritizes and multitasks in fast-paced settings, delivering quality results with minimal errors.
• Initiative:
  An entrepreneurial self-starter who operates independently to exceed goals.
• Discretion:
  Proven ability to handle sensitive and confidential information with professionalism.
• Reliability:
  Possesses an honest, trustworthy demeanor that maintains optimism and boosts morale.
• Collaboration:
  
  Works effectively with others, integrating diverse perspectives to reach common goals.
• Adaptability:
  Adjusting quickly and effectively to shifting priorities and evolving technologies.

• Maintain a stationary position (sitting or standing) for extended periods.
• Communicate and exchange accurate information clearly with peers, leadership, and external partners.
• Collaborate closely with colleagues and external parties to achieve project goals.
• Operate computers and standard office equipment on a constant basis.
• Perform repetitive motions involving wrists, hands, and fingers.
• Assist clients and colleagues via telephone, email, and in-person.
• Observe and analyze details at close range.

• Minimal to None:
  Approximately 0%-9% (Office-based with potential for day trips or annual meetings).

• Flexible
  
  Schedule:
  
  Monday-Friday, 8:30am-5:00pm EST with a 30 minute lunch break. Start and end times may be adjusted with manager approval, provided core business needs are met.

Compensation (based on experience)

• Base Salary: $65,000-$75,000 annually
• This is an Exempt position
• Annual Performance Bonus Target: 5%
• Employee Benefits (Medical, Dental, Vision, Life Insurance, other)
• 401k with Employer Match
• Paid Parking, if applicable

Location: 475 Springfield Avenue, Summit, NJ 07901