Lead Account Payable Specialist

Lead Accounts Payable Specialist

Lead Accounts Payable Specialist – Potelco Inc

Potelco, Inc., a subsidiary of Quanta Services, Inc. (NYSE: PWR), was founded in 1965. We specialize in engineering, procurement, and construction (EPC) services, which include designing, estimating, material acquisition, project management, construction, emergency power restoration, system maintenance, and similar services. Our expertise is in power, transmission, distribution, and substation projects. We are a leading full-service provider of power infrastructure, construction, and support services in utility and energy contracting throughout the Pacific Northwest and neighboring states.

We work with some of the region’s largest energy companies to modernize electric systems, move toward de‑carbonization, and maintain thousands of miles of overhead and underground lines serving millions of residential and commercial customers. We uphold high safety, productivity, and reliability standards to deliver forward‑thinking energy infrastructure, delivery, and solutions.

If you enjoy working with a collaborative team, thrive in a fast‑paced environment, and take pride in accuracy, accountability, and process improvement, we invite you to apply. Potelco, Inc. is seeking a Lead Accounts Payable Specialist to support and guide daily AP operations while serving as a subject matter expert for complex transactions and compliance requirements.

• Process high‑volume invoices accurately and timely, ensuring proper documentation, approvals, and coding
• Reconcile vendor statements and resolve discrepancies
• Process check runs, manual payments, special checks, and emergency payments
• Handle payment voids, reissues, and vendor payment inquiries
• Manage property lease payments and recurring obligations
• Review daily bank exceptions and support cash control activities
• Process union payments in accordance with contractual requirements
• Handle damage claims and related payment processing

• Administer and support Concur expense reporting
• Process PNC Bank card applications and related documentation
• Support Hubble reporting and internal financial reporting needs
• Maintain accurate audit documentation and retrieve records as needed
• Support invoice approval routing and workflow adjustments
• Review and approve vendor setup and vendor updates, including W‑9 compliance
• Process and support annual 1099 reporting
• Review DBE certifications and ensure proper documentation

• Ensure adherence to internal controls, accounting policies, and audit standards
• Maintain organized, audit‑ready AP files and records
• Support internal and external audits as needed

• Serve as a lead resource for the AP team, providing training, guidance, and support
• Assist with onboarding and cross‑training of AP staff
• Help identify process improvements and efficiencies
• Manage and monitor the Accounts Payable email inbox, ensuring timely responses and resolution
• Other duties and tasks, as assigned

• Associate degree in Accounting or related field
• Lead or senior‑level AP experience
• 5+ years of progressive accounts payable experience, including high‑volume processing
• Strong understanding of accounting fundamentals and AP best practices
• Experience with invoice processing, reconciliations, and vendor management
• Proficiency in Microsoft Excel and accounting systems
• Excellent attention to detail, organization, and problem‑solving skills
• Ability to prioritize deadlines in a fast‑paced environment

• Experience in construction, job‑cost, or project‑based accounting environments
• Experience with Concur, PNC, and ERP systems (Oracle/JDE a plus)
• Experience with union payments, 1099 processing, and audit support

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Eligible for a discretionary bonus

The anticipated compensation for this position is USD $30.00/hr – USD $34.00/hr depending on experience and qualifications.