Accounts Payable Specialist

POSITION SUMMARY

The Accounts Payable Specialist is responsible for overseeing the accounts payable/billing and reconciliation processes and for providing administrative support for the accounting teams at Tarragon Property Services. This position will work in conjunction with the Tarragon Property Services Accountants to support multiple operating and holding companies. Their duties will include processing vendor invoices, coding and payments, creating internal billings and other accounting activities.

• Managing accounts payable for multiple entities and vendors in Yardi and Avid.
• Review and Record Invoices. This includes organizing and prioritizing invoices for payment. Coding invoices accurately. Resolving invoice discrepancies. Reviewing vendor statements for accuracy and completeness of internal records.
• Ensure compliance of proper automated and manual workflows and approvals. This includes ensuring the right workflow is assigned to the right invoices. Ensuring timely approval of invoices for processing. Documenting and addressing any mistakes or problems.
• Establish and maintain relationships with vendors/suppliers. This includes assisting vendors with system setup. Maintaining accurate vendor data and collecting W-9 forms from vendors.
• Investigate and resolve problems associated with processing invoices and maintain good account standing with vendors.
• Ensuring bills are paid in a timely and accurate manner while adhering to the departmental procedures. This includes processing payment via checks, wire, transfers and ACH payments. Processing recurring payments and assisting with month-end close.
• Files, maintains, and distributes accounting documents, records and reports.
• Reconciles credit cards to expense, prepares/creates internal billbacks to other entities.
• Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts.
• Responsible for paying sales tax on appropriate invoices and making a note of tax payments made.
• Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments.
• Review and follow up on outstanding checks for entities, including creating void requests, stop payment requests and proper reporting for unclaimed property.
• Manage AP refunds and ensure follow-up with Accountants and vendors for timely resolution.
• Other duties as assigned.

• 1-3 years of general accounting experience.
• Experience with accounts payable and accounting software systems;
  Yardi and Avid experience preferred.
• High school diploma or equivalent; associate's degree in accounting or business field preferred.
• Experience with Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written skills, including high attention to detail.
• Able to prioritize workload, multi-task, and work under pressure in a fast-paced environment.
• Able to consistently meet all deadlines.
• Good problem-solving and critical thinking skills.
• Able to be patient and manage stress.
• Experience in property management a plus.
• Excellent interpersonal skills and ability to interact with a multitude of different work styles.

Tarragon Property Services is a leading company in the property management industry, with a strong focus on providing exceptional services. We only manage properties that we own, meaning more job security for our employees and a more direct relationship with the property owner. With a strong emphasis on work-life balance, a belief in rewarding hard work and dedication, and a company culture centered around integrity and professionalism, working with Tarragon Property Services offers an exciting and fulfilling career in the property management industry.

We are proud to offer the competitive pay range of $23.00 - $29.00 along with the following benefits:

• Medical, dental, and vision
• FSA health and dependent care
• Group-term life and AD&D
• Long-term disability
• Voluntary life insurance
• Employee assistance program
  401(k) with company match
• PTO
• 9 paid holidays
• Bereavement leave
• Jury duty leave
• Matching gift program up to $500 per year
• Continuing education reimbursement
• Employee referral bonus

If this sounds like the right property management job for you, don't wait - apply today to join our team. We make it incredibly easy with our initial 3-minute application. We look forward to hearing from you!

We are an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, marital or veteran status, or any other legally protected status.