Executive Assistant - West Valley

Executive Assistant

West Valley - Full Time

Monday-Friday 8am-5pm (must have flexibility regarding start and end of workday)

The Recreation Centers of Sun City is the “Original Sun City” 55+ Retirement Community. Our organization’s mission is to maintain a financially sustainable corporation which provides our Members with a wide range of high-quality amenities, recreational opportunities and social activities to enhance each participating Member’s sense of well‑being and purpose. RCSC’s Vision is to be a national leader in 55+ socially active lifestyle communities.

The Executive Assistant provides advanced‑level support to the General Manager (GM). This position is responsible for performing a high level of administrative duties and providing support to the leadership team.

• Must have a positive attitude and embrace the culture of service. Be a culture champion.
• Arrange and schedule meetings for the General Manager (GM). Initiate and respond to meeting requests and maintain the calendar to ensure efficient scheduling.
• Ensure the GM is prepared for all meetings by gathering all necessary materials.
• Prepare agendas, organize materials, and perform necessary follow‑ups.
• Serve as the gatekeeper of the GM’s time by screening phone calls, requests, and visitors in conjunction with the Corporate Receptionist.
• Interact with external and internal customers, including RCSC personnel, RCSC members, guests, and the Board of Directors.
• Research using critical thinking and discernment.
• Handle sensitive information, legal, and confidential business matters with a high degree of discretion.
• Create and manage weekly and monthly reports.
• Organize and manage projects from start to finish, often coordinating with multiple employees within RCSC, cardholders, and board members.
• Create communications and presentations using advanced PowerPoint, Word and Excel; also use Canva, Mail Chimp and Sage.
• Provide back‑up assistance to the Corporate Receptionist.
• Handle meeting logistics, attend meetings, and manage follow‑up tasks.
• Perform other duties as requested, directed, or assigned.

• Minimum of 5 years of advanced‑level administrative experience.
• Highly proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficient with Canva, Mail Chimp and Sage.
• Must have flexibility regarding start and end of workday, as it may require hours outside the traditional workday schedule.

• Extremely well organized and experienced with highly confidential materials.
• Understanding of marketing and communications.
• Ability to multi‑task and adjust to changing priorities.
• Ability to remain calm and confident in demanding situations.
• Cognizant of the importance of strong relationships and an exceptional communicator.
• Ability to maintain complete and total confidentiality at all times.
• Ability to work independently and plan daily workloads.
• Strong critical thinking and strategic planning abilities.
• High degree of accountability, initiative, dependability, and creativity.
• Ability to obtain and maintain a valid State of Arizona driver’s license.

• We are committed to making members our highest priority and delivering high‑quality service.
• We value our friendly and welcoming community and want to pass that along to future generations.
• We value teamwork and each person’s contribution to the community.
• We maintain and improve amenities, operations, and infrastructure to modern, attractive, and environmentally friendly standards.
• We believe data and technology should be harnessed to support health, safety, efficiency, and maintain the integrity of our decision processes.

Health insurance options, company‑paid life insurance, short‑ and long‑term disability, 401(k) plan with match; free golf greens fees at RCSC golf courses, free driving‑range balls, free bowling at the RCSC bowling alleys during Open Bowl, etc….

$24‑$28.85/hour. This is a non‑exempt position.

Recreation Centers of Sun City, Inc.