Administrative Assistant, Accounting IronOaks

Overview

Iron Oaks at Sun Lakes – Comprised of two interconnected neighborhoods, Ironwood and Oakwood. The community is among the most desirable retirement destinations in the Valley thanks to its mature landscape, diverse amenities, and in-town location. The community features two clubhouses, 45 holes of golf, fitness, tennis & pickleball, softball, pools, trails, and much more.

Where: Located in the towns of Chandler & Sun Lakes, Arizona

Pay: $24.00 - $26.00 per hour

Benefits:

New hourly full-time team members working 30 hours or more per week will be eligible for the Company medical, dental and life insurance plans the first of the month following 60 days of full-time employment.

Full-Time team members are eligible to accrue Paid Time Off (PTO) in accordance with the Company policy at a rate of 120 hours per year.

Full-Time team members are eligible for 7 paid holidays annually.

Part-Time team members are eligible to accrue Paid Sick Leave in accordance with state guidelines.

All team members 21 years and older are eligible to participate in the J.F. Shea Co., Inc. 401(k) plan after completion of 30 days of service.

The Accounting Administrative Assistant is responsible and accountable for the daily operating excellence and compiling and maintaining records and other related accounting duties as assigned. This position reports to the Accounting Manager or Director of Finance.

• Communicate the core values and mission of Blue Star Resort & Golf (BSRG) to support the achievement of company goals.
• Maintain effective communication with all team members to maintain a smooth, informed, and consistent atmosphere related to accounting functions.
• Prepare vouchers, invoices, checks, account statements, reports, and other necessary records for accurate viewing.
• Daily interaction with clients, with high degree of service.
• Assist Association members in account reconciliation; work with the members to arrange payment plans as necessary.
• Manage Association sure-pay transfers.
• Manage Homeowners Association (HOA) expense accounting.
• Manage and process Association member transfer documentation and procedures.
• Follow-up on outstanding Association dues and special assessments.
• Verify and post details of business transactions.
• Other duties and responsibilities may be assigned.

• Must be highly customer oriented and responsive with high need for closure.
• Able to work under pressure and balance multiple priorities and assignments.
• Strong team-building skills, including the ability to lead, cooperate, and motivate.
• Must be a role model and able to live our Blue Star core values:
  • Honesty and Integrity
  • Respect for the Individual
  • Teamwork
  • Competitive Spirit

• Bachelor s degree not required.
• Two to five years’ related experience preferred.
• Computer literate with proficient knowledge of Microsoft Office, including Excel.
• Familiar with Point of Sale (POS) and accounting software systems is highly desirable.
• HOA and/or hospitality accounting experience a plus.
• Ability to write routine reports and correspondence.
• Must have strong analytical, organizational, interpersonal and communication skills, with excellent customer services skills and an ability to respond to the needs and requests of coworkers and clients.
• Must be able to consistently achieve high work standards; attention to detail, accuracy, and timeliness.
• Must demonstrate initiative, with an ability to think, work, solve practical problems, and make independent decisions based on sound judgment.
• Must be comfortable working in a fast-paced environment where continuous improvement is expected.
• This position requires a flexible schedule.

This position operates in a professional indoor office environment and routinely uses standard office equipment, such as computers, phones, copy and fax machines. The noise level in the work environment is usually moderate.

The physical demands described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee is regularly required to see and hear, speak clearly and understand the speech of another person, sit or stand for extended periods of time, walk or be able to move around the office space, use hands to fingers, handle or feel, bend, and reach with hands and arms. The employee must be able to occasionally lift and/or move up to 20 pounds.

BLUESTAR RESORT & GOLF IS AN EQUAL OPPORTUNITY EMPLOYER