Receptionist​/Clerk; In-District - Position SY

Job Description

Compiles and maintains records of office activities as well as operates telephone system to answer incoming calls and directs callers to appropriate personnel by performing the following duties.

Due to the high volume of reference surveys being sent out and some issues we’ve encountered with the process, we have updated our application requirements. The application will now require three professional reference letters, all dated within the last 12 months. If you are a current district employee, please ensure that one of the reference letters is from your current supervisor.

Thank you for your understanding.

• Prepares application for absence from work and 20 day reports for staff.
• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Takes and delivers messages or transfers calls to appropriate personnel.
• Answers questions about organization and provides callers with address, directions, and other information.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Monitors visitor access and issues passes when required.
• Assists with processing school transcripts on requests of students transferring.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Assists with registering and withdrawing students.
• Creates and prints memos, correspondence, reports, and other documents when necessary.
• Cross‑trains with other members of clerical staff to serve as backup in their absence.
• Assists with translating for parents when necessary.
• Maintains care for equipment.
• Maintains all records and files in accordance with established procedures and does the needed filing.
• Assists administrator as needed or required by the administrator.
• Other duties as assigned.

• High school diploma or general education degree (GED).
• Mathematical
  
  Skills:
  
  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Language
  
  Skills:
  
  Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one‑on‑one and small group situations to customers, clients, and other employees of the organization.
• Reasoning Ability:
  Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Physical/Mental Demands:
  Regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Maintains emotional control under stress.

The noise level in the work environment is usually moderate.

We offer a complete benefits package through ALFAC, Allstate and NMPSIA to full‑time employees including health care, dental, vision, long‑term and short‑term disability, life insurance, retirement, deferred compensation plans, flexible spending accounts, holidays, and general leave. To learn more details, visit our benefits page.