Accounts Payable Specialist

Here at Ooma we empower people to connect in smarter ways. We do this by creating powerful communication experiences through our cloud-based platform to bring people together at work and  solutions help small business owners stay connected with their customers and manage their businesses from anywhere. For larger companies we provide customized unified communications solutions to meet their unique needs. At home, we help our customers connect with their loved ones by providing the #1 rated VoIP phone service available.

We also provide them with peace of mind through our innovative smart home security solution. At Ooma, all our products and services are priced competitively, because we believe advanced technology should be accessible to all.

We are seeking a detail-oriented Accounts Payable Specialist (Temp to Perm) to manage the full-cycle accounts payable process. Reporting to the Accounts Payable Manager, this role is responsible for accurate and timely processing of vendor invoices and payments, performing three-way matching for inventory purchases, applying payments in Net Suite, and supporting month-end close. The ideal candidate is detail-oriented with a strong commitment to accuracy, communicates effectively with business process owners across the organization, and has demonstrated experience handling complex inventory-related payables.

• Review, code, and enter vendor invoices in Net Suite, ensuring proper GL coding, approvals, and supporting documentation.
• Perform three-way match of purchase orders, item receipts, and vendor invoices; resolve price, quantity, and receiving discrepancies with Purchasing, Receiving/Warehouse, and vendors.
• Monitor the AP inbox, OCR invoice processing tool, and invoice queue to ensure invoices are captured and processed promptly.
• Prepare and process weekly vendor payment runs (ACH, wire, check, and credit card), ensuring payments are accurate, authorized, and on terms; handle stop payments, voids, and reissues, and capture early-payment discounts while avoiding late fees.
• Apply payments, vendor credits, and deposits to the correct open bills in Net Suite; resolve unapplied items and keep vendor balances current.
• Maintain vendor master data in Net Suite (W-9s, banking details, payment terms), following setup and change-verification controls to prevent fraud.
• Reconcile vendor statements, follow up on past-due items, credits, and missing invoices, and serve as the primary contact for vendor inquiries.
• Support month-end close by preparing AP accruals, reviewing AP aging, and reconciling the AP sub-ledger to the general ledger, including GRNI and inventory-related accounts.
• Support the preparation of Annual 1099 and audit requests back-ups.
• Adheres to internal compliance protocols and SOX procedures, and recommends and helps implement process improvements to support control integrity.

• Associate’s or bachelor’s degree in Accounting, Finance, or a related field, or equivalent experience.
• 5+ years of full-cycle accounts payable experience.
• Hands-on experience processing inventory invoices and performing three-way match.
• Working experience with Net Suite, including bill entry, payment processing, and applying payments and credits.
• Solid understanding of accrual accounting and the AP role in month-end close.
• Intermediate Excel skills (VLOOKUP/XLOOKUP, pivot tables, reconciliations).
• Familiarity with AP automation tools (e.g., , Skalable, Stream) and Net Suite saved searches; knowledge of 1099 reporting, sales and use tax, and multi-currency vendor payments.
• Experience supporting audits and documenting internal controls.
• Exceptional attention to detail, organization, and time management, with strong communication,…