Production Coordinator

Production Coordinator

Employment Type: Full Time

Date Posted: 12/4/2025

Location: Sunnyvale, CA

Pay Range: 110000.USD per Year

Job Number: JO-

As a Production Coordinator, you will play a critical client‑facing role in the event production process, assessing production needs and interfacing with stakeholders. You will lead discovery calls, gather event requirements, and translate client objectives into plans for resourcing. You will partner closely with the scheduling team to match the pace and volume of intake. Serving as the bridge between client needs and production execution, you will guide projects through the process to deliver seamless in‑person, hybrid, and digital events that meet the company’s high standards of innovation and excellence.

With a focus on collaboration, communication, and operational efficiency, you’ll oversee project scoping, scheduling, and tracking while providing organizational support to production teams. Your expertise in event workflows and client relations will help drive successful outcomes for complex and high‑profile events.

• Lead client discovery calls to assess event requirements, goals, and technical needs

• Collaborate with clients to define project objectives, timelines, and outcomes

• Offer creative solutions for resource and logistical challenges during project intake

• Produce smaller budget events and serve as the main POC for the event Production team

• Prepare detailed project breakdowns, including estimates, SOWs, and production schedules

• Manage and oversee the flow of purchase orders, vendor invoices, and project reconciliation processes

• Track project milestones, deliverables, and deadlines, ensuring events stay on schedule and within budget

• Partner with the Scheduling team to manage concurrent venue calendars and allocate resources

• Coordinate pre‑production meetings, ensuring alignment between internal teams and clients

• Act as the primary liaison between internal production teams and clients

• Continually strive to employ best practices and adhere to program requirements

• Assist with special projects, including new workflow ideations and implementation

• Other duties as assigned

• An overall understanding of the live program production process is necessary and a strong sense of urgency in solving customer requests to ensure timely resolution is critical

• Strong understanding of event production workflows, including pre‑production, production, and post‑production

• Proven ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast‑paced environment

• A proactive communicator, excellent written and verbal communications skills; superb listener

• Outstanding prioritization and organizational skills

• Proficient with resource planning, budgeting, and financial tracking

• Ability to maintain professionalism while managing client expectations and resolving challenges

• Proficiency in production tools and platforms, project management software, and media asset systems

• Familiarity with AV and event terminology, workflows, and technical requirements

• Experience working cross‑functionally with diverse teams, vendors, and clients

• Ability to thrive in a collaborative environment

• Strong problem‑solving skills with a proactive approach to identifying and implementing solutions

• Flexibility to adapt to last‑minute changes and evolving client needs

• Must be proficient in Google Workspace. Familiarity with enterprise systems such as Asana, Airtable, and Salesforce, are also helpful.

• Min. 3+ years major brand or agency production and event administration, production coordination, or project management

• Degree in Video/Film Production, Communications, Marketing, or related field is required

• Hands‑on experience as a production coordinator or production manager in the commercial video, film, or live event industry is required

• Certifications such as PMP, DES, CTS, a plus

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