Administrative Assistant - Facilities

Overview

Join to apply for the Facilities Office Coordinator role at Tenet Healthcare
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Baylor Scott & White Medical Center - Sunnyvale is an acute care hospital serving the communities in and around Sunnyvale, Texas. We strive to make the lives of our patients and their families better at every interaction. Our Team Members live out this passion in their daily roles as we support their career and personal goals.

We are located just minutes east of Dallas and south of Garland / Rowlett on Hwy 80 at Collins Road in Sunnyvale. Many team members live in Forney, Mesquite, Garland, Balch Springs, and Rockwall areas with a short commute.

• Modern Office Setting
• On-Site Cafe and Coffee Bar (Payroll Deduction available)
• Collaborative Teams
• Team Member engagement opportunities
• Competitive pay
• Benefits provided based on your work assignment (Full-time, Part-time, or PRN)

• Support Facilities Director in analytic tasks related to departmental operations (Plant Operations, EOC, Biomed, Safety, Security, and other areas as needed).
• Work with Facilities staff to answer phones, check in visitors, and issue temporary security badges.
• Provide clerical support for the Director of Facilities and other Facilities staff as needed.
• Maintain all files and documentation for the Facilities Department.
• Assist with daily work orders entry, preventive maintenance items, and other entries as needed.
• Attend meetings, assemble meeting minutes, and prepare meeting agendas for Facilities-run meetings.
• Coordinate with purchasing, vendors, and supplies on materials and projects.
• Assist with documentation of hospital key programs including Safety, Security, and ECT.
• Demonstrate dependability and teamwork by following procedures, complying with attendance policies, and completing duties in a safe, cost-effective manner.
• Maintain confidentiality of information and promote cooperation with fellow employees.
• Exhibit courtesy and professionalism toward patients, visitors, physicians, supervisors, and co-workers to create a positive public image.

• High school diploma or GED
• Clerical skills with Microsoft Office
• At least 2 years of Facilities or Hospital experience preferred
• Effective English communication skills (verbal and written)
• Additional languages preferred
• Strong presentation skills
• Excellent computer skills with Microsoft Office, and experience with computerized maintenance systems for analytics, publishing, graphics, and data entry
• Organizational, analytical, and critical thinking skills
• Self-motivated
• Ability to use all office equipment
• Typing speed of 60-70 words per minute

• Seniority level:
  Associate
• Employment type:
  
  Full-time
• Job function:
  Administrative
• Industries:
  Hospitals and Health Care, Medical Practices

Employment practices will not be influenced by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

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