Procurement Specialist

Procurement Specialist

Job Description Position Summary The Procurement Specialist is responsible for sourcing, negotiating, and purchasing materials, goods, and services necessary to support business operations. This role partners closely with vendors, internal stakeholders, and cross-functional teams to ensure timely procurement, cost savings, quality standards, and uninterrupted supply chain operations. The ideal candidate is analytical, detail-oriented, and experienced in vendor management and purchasing processes.

Key Responsibilities Source and procure materials, equipment, supplies, and services in accordance with company policies and budget requirements. Obtain quotes, analyze pricing, negotiate contracts, and secure favorable terms with suppliers. Create and manage purchase orders while ensuring accurate documentation and approvals. Monitor inventory levels and collaborate with operations, manufacturing, and warehouse teams to forecast purchasing needs. Develop and maintain strong supplier relationships to ensure quality, delivery performance, and cost effectiveness.

Evaluate supplier performance and identify opportunities for vendor consolidation and cost savings. Track orders from placement through delivery and proactively resolve supply chain disruptions. Maintain accurate purchasing records, vendor files, contracts, and procurement reports. Collaborate with Accounts Payable to resolve invoice discrepancies and facilitate timely payments. Ensure compliance with company policies, procurement procedures, and applicable regulations. Participate in continuous improvement initiatives to streamline procurement processes and improve efficiency.

Qualifications Bachelor's degree in Business, Supply Chain Management, Logistics, Finance, or a related field preferred. 2+ years of procurement, purchasing, sourcing, or supply chain experience. Experience negotiating contracts, pricing agreements, and supplier terms. Proficiency with ERP systems, purchasing software, and Microsoft Office, particularly Excel. Strong analytical, organizational, and problem-solving skills. Excellent communication and relationship management abilities. Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications Manufacturing, distribution, or industrial procurement experience. APICS, CPSM, CPM, or other procurement/supply chain certifications.

Experience with SAP, Oracle, Net Suite, Dynamics, or similar ERP platforms. Knowledge of inventory management and supply planning. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  .

Vaco by Highspring also wants all applicants to know their rights that workplace…