Accounting Coordinator and Operations Support Specialist

Location:

Sunrise, FL

Base pay range: $24.00/hr - $30.00/hr

Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

The Accounting Coordinator and Operations Support Specialist plays a critical, multi-functional role supporting both front-end sales operations and back-end financial and administrative processes. This position serves as a key point of coordination between sales, production, accounting, and external business partners, ensuring accuracy, timeliness, and smooth execution of processes across departments.

Sales & Production Coordination

• Support new account setup and entry of sales orders from equipment order forms, quotations, and purchase orders
• Coordinate equipment requirements and documentation for production
• Generate packing lists and shipping labels, and ensure all installations are completed
• Maintain and distribute the equipment order schedule
• Support Territory Managers with pricing updates, memos, warranty information, and returns tracking

Administrative & Contract Support

• Act as support administrator for GSA, SAM platform, and Lockheed Exostar/SAP accounts (credentialed access required)
• Handle international export shipping and documentation
• Update and publish annual retail/replacement part price lists and warranty details
• Serve as Company Notary Public
• Receive and distribute monthly reports from partners (e.g., Club Procure, MISBO) and ensure records are updated
• Support document distribution and upload to Territory Manager Information portal

Accounting & Finance Assistance

• Support full-cycle accounting tasks including billing, AR, and AP
• Process customer invoices and apply payments
• Assist with collections and reconcile account balances
• Respond to commission and sales rep inquiries
• Maintain organized financial records and support the accounting team with admin tasks

• Associates or Bachelors Degree
• 3+ years within Accounting & Operations
• Experience handling customers/products
• Strong team work ethic
• Exceptional communication skills both written and verbal
• Ability to follow up and prioritize workload
• Proficiency in MS Office, especially Excel
• Strong full-cycle accounting experience

• Seniority level:
  Associate
• Employment type:
  
  Full-time
• Job function:
  Accounting/Auditing and Administrative
• Industries:
  Manufacturing