Accounts Payable & Accounts Receivable Specialist

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Full Time Superior, CO, US

2 days ago Requisition

Salary Range: $65,000.00 To $75,000.00 Annually

Accounts Payable & Accounts Receivable Specialist

Department:
Finance

Reports to:

VP of Finance

Position Type:
Full-Time

Salary Range: $65,000-$75,000

• Manage the day-to-day accounts receivable process, including payment application, account reconciliations, and follow-up on outstanding balances.
• Proactively manage customer collections, monitor aging reports, and follow up consistently on overdue invoices to improve collection timing and reduce past-due balances.
• Maintain accurate customer account records, document collection activities, and establish clear follow-up actions and escalation plans for delinquent accounts.
• Investigate and resolve customer payment discrepancies, short payments, deductions, credits, unapplied cash, and disputed invoices.
• Partner with Sales, Customer Service, and other internal teams to resolve billing issues and remove obstacles to timely payment.
• Monitor customer payment terms and identify potential collection risks, recurring delays, and accounts requiring additional attention.
• Apply cash receipts accurately and timely, ensuring payments are matched to the appropriate customer invoices and accounts.
• Reconcile customer transactions and settlements across Shopify, Walmart, Amazon, Paymode, Echo Bilt, Salesforce, and other applicable platforms.
• Investigate differences between marketplace or payment platform settlements and Net Suite records, including fees, deductions, refunds, returns, and timing differences, as applicable.
• Maintain accurate supporting documentation for customer balances, collections, and account reconciliations.
• Prepare and maintain AR aging, collection status reports, and other accounts receivable reporting for management review.

• Run and review business credit reports using Business Credit Reports to evaluate customer creditworthiness, identify potential credit risks, and support informed credit decisions.
• Partner with the VP of Finance and Sales to establish appropriate customer credit limits based on credit reports, payment history, outstanding balances, anticipated business volume, and overall customer risk.
• Monitor customer credit exposure, payment trends, outstanding balances, and credit limit utilization on an ongoing basis, recommending adjustments to credit limits or payment terms as appropriate.
• Proactively identify customers whose outstanding balances, overdue payments, or changing credit profiles may warrant a review of their credit limits, and elevate concerns to the VP of Finance and Sales.
• Review customer accounts for potential credit limit exceptions and communicate concerns before additional exposure is incurred.
• Maintain documentation of credit reports, approved credit limits, and subsequent reviews to support consistent credit management and internal controls.
• Support the development and maintenance of a consistent customer credit review process, including periodic reassessments and additional reviews when payment patterns or credit conditions change.
• Manage the accounts payable process, including invoice receipt, coding, approval routing, vendor statement reconciliations, and payment preparation.
• Review vendor invoices for accuracy, appropriate general ledger coding, supporting documentation, duplicate payments, and compliance with company policies.
• Process vendor bills and employee expenses through Net Suite and Ramp, ensuring proper coding, approvals, and…