Senior Academic Advising and Support Specialist Campus Academic Advising center Ibra

Senior Academic Advising and Support Specialist (Sur Campus)

Full Time | Posted Jun 17, 2026

Closing:
Jul 01, 2026 (Position closed)

The Academic Advising Center (AAC) aims to support the students academically and develop their academic skills and abilities in various study programs offered by the university and enable them to achieve their full academic potential. The Academic Advising Specialist is responsible for assisting the Director of AAC (Line Manager) in managing all AAC activities and in achieving the Strategic and Operational Plans targets related to the academic advising.

• Assisting the Line Manager in managing all Center related activities to academic advising.
• Liaising with the students and the faculty members to determine the types of subjects and workshops needed to be offered by the Center.
• Organizing workshops on academic advising matters for both faculty members and students.
• Following up the daily administrative work of the Center and providing Line Manager with the requests about appointments and tasks associated with it.
• Arranging meetings with students, faculty members, Heads of Departments, Deans and Directors on related to academic advising.
• Receiving and reviewing documents, reports and correspondence towards the Center and keeping a track record of information about the relevant materials on related to academic advising.
• Responding to internal and external requests for academic advising related reports and data submissions timely.
• Assisting in the development and review of the annual AAC operational plan.
• Assisting in drafting the annual report of AAC.
• Providing academic advising data and supporting materials for accreditation processes.
• Printing, copying and distribution of documents whenever needed on related to academic advising.
• Monitoring all relevant documents on related to academic advising and ensuring they are up to date and error-free.
• Preparing minutes of meetings and follow-up on implementation of action items on related to academic advising.
• Following up and preparing monthly and any periodic report required from time to time.
• Maintaining the files and documents related to the Center.
• Contribution to the University’s efforts and to deliver its key performance indicators for academic probation, student retention, student progression, and program completion.
• Collaborating with College Deans and Heads of Departments to plan and coordinate all the academic advising efforts and activities in the University.
• Work in collaboration with Heads of Departments and academic advisors to identify students who are under academic probation or at risk, to track their progress and to provide them with regular academic and support.
• Guide and encourage the students to register their courses based on their study plan and register maximum credits hours per semester during the registration and ADD/Drop Weeks.
• Serve as a resource for faculty members regarding issues of academic advising.
• Help students with registration issues.
• Encourage academic advisors to follow up with their Advisees to register the maximum credits based on the study plan.
• Provide advice and keep following up with students in their fields of study.
• Identify improvement opportunities and best practices in academic advising and share it with academic advisors and students.
• Monitor the academic performance of students on probation or at-risk and follow up with Academic Advisor to prepared academic plan for such students on the required support needed.
• Directly follow up with students with zero or low enrolment.
• Communicate with colleges, academic advisors, admission and registration department, students’ services, and other ASU bodies to ensure that issues outside the academic domain are addressed and a clear plan is drafted to help the students.
• Keep track of all correspondences and share the investigation outcomes with academic advisors and other relevant ASU bodies.
• Follow up with the Dean offices to make sure that all students have academic Advisors within the same filed of the student program.
• Prepare all reports related to students’ registration, academic advisors, and students’ performance.
• Prepare all…