Asset Controller Campus Asset Management Ibra

Asset Management Full Time Posted Jun 21, 2026

Responsible for tracking, controlling and disposing of the ASU’s fixed assets. Administering the ASU’s inventory system by receiving and issuing Assets, assigning Asset numbers, maintaining associated Asset records in the ASU’s fixed asset management system, Conduct scheduled inventories and dispose of obsolete items.

• Maintenance of quantitative records pertaining to assets/ inventory
• Proper storage and physical movement of inventory
• Maintenance of sufficient and avoidance of excess/shortage of assets/ inventories
• Physical verification of assets/ inventories at regular intervals
• Disposal of scrap
• Recommending items for write off
• Record and track all transactions related to the ASU’s Fixed assets, including any tagging or labeling of the items and maintaining the database of inventory of these assets
• Conducts timely physical inventories to validate the accuracy of the records
• Adheres to guidelines for acquisition, maintenance, retention and disposition of fixed assets and associated records
• Coordination with the Finance Department for the detailed schedule of fixed assets and accumulated depreciation
• Adds controlled and capitalized assets to the fixed asset database. Enters straightforward information (i.e., asset number, class code, acquisition date, simple description and historical cost). May enter additional information as required
• Affixes asset tags to designated assets and equipment. Replaces damaged asset tags
• Maintains perpetual inventory records by gathering inventory data, completing required forms/logs and entering, deleting and correcting inventory. May maintain pending fixed asset files
• Enters asset repair cost and utilization information to assist in replacement planning decisions
• Performs field inventory by physically locating, identifying and counting assets. Enters manual counts and uploads bar code data from inventory results into the fixed asset management system
• Locates missing inventory, performs location transfers and reconciles exceptions. Prints inventory summary and status report. May assist in scheduled closing procedures
• Arranges and completes physical transfer/disposal of surplus/obsolete items. Performs disposal transactions to remove assets from service. Records proceeds from sale/retirement of assets to allow calculation of gains/losses.. location/usage discrepancies. May prepare and submit reports regarding alleged theft, misuse of property or minor problems in Asset management
• Coordinate with departments to identify the need of different assets
• Participate in selection of assets
• Ensure the good utilization of ASU assets
• Participates in the preparation of department 5 years plan and budget
• Other duties as assigned by the Director

3+ years’ of Asset Management, inventory control, materials management, record keeping experience

• Ability to work independently and under pressure
• Ability to detect the damages and malfunctions
• Ability to diagnose and resolve the problems
• Good communication skills

Diploma's degree in accounting, MIS, & administration