Facilities Management Supervisor

About the job Facilities Management Supervisor

Meratus Group is a leading integrated maritime and logistics operator in Indonesia, pioneering innovative solutions that drive efficiency and sustainability in the industry. With a rich history dating back to 1957, Meratus has evolved into a powerhouse, operating over 45 shipping routes, a fleet of 100 vessels, and a network of container terminals and logistics centers.

At Meratus, we are committed to digitalization, innovation, and transformation
, ensuring seamless logistics and maritime services across Indonesia and Southeast Asia. Our customer-centric approach
and agile operations empower businesses to navigate complex supply chain challenges with confidence.

We take pride in fostering a dynamic and inclusive workplace
, where talented professionals can thrive and contribute to shaping the future of maritime logistics. Join us and be part of a team that is redefining industry standards while making a meaningful impact on global trade and sustainability.

Position Overview

To ensure the effective, compliant, standardized, and cost-efficient operation of General Affairs services and workplace facilities across multiple company branches
, covering office services, building and lease administration, workplace improvement, furniture and equipment replacement, asset scrapping and waste management, and corporate vehicle administration.

Key Responsibilities

1. Security & Cleaning Services

• Coordinate and monitor outsourced security and cleaning services across assigned branches.
• Ensure security and cleaning services comply with agreed SLA, scope of work, service standards, manpower requirements, and operating procedures
  .
• Monitor vendor attendance, manpower deployment, service quality, and discipline.

2. Vehicle Management

• Coordinate vehicle allocation for delivery and general service activities.
• Monitor courier and ensure delivery requests are properly documented and traceable.
• Ensure proper handover documentation for transferred assets and materials.
• Maintain a database of company vehicles under assigned responsibility.
• Monitor annual vehicle registration/tax renewal deadlines and ensure renewal is completed before expiry.

3. Lease Agreement Administration

• Monitor office lease agreements across assigned branches.
• Proactively identify upcoming lease expirations and initiate renewal processes.
  Coordinate new office lease requirements with Facilities Manager, Legal, Finance, Procurement, and relevant business units
• Coordinate operational agreements for facility-related vendors.
• Monitor contract validity and expiry.
• Monitor SLA and vendor performance.
• Coordinate vendor evaluation and corrective action.

5.Office Relayout

• Coordinate office relayoutand identify opportunities for optimization.
• Ensure workplace layouts comply with company standards and basic safety/ergonomic requirements.
• Coordinate implementation with contractors and vendors.
• Manage requests for replacement or procurement of office furniture
• Validate the necessity and condition of replacement requests.
• Ensure specifications comply with company standards.
• Coordinate the end-to-end operational process for scrapping/disposal of obsolete or damaged GA assets andensure appropriate approval before disposal
• Coordinate branch-level waste management

Requirements :

• 5-7 years of experience in general affairs, facility management, building management for multiple sites.
• Experience working with outsourced vendors and contractors.
• Experience in office renovation/relayout is preferred.
• Experience in asset disposal and waste management is preferred.

Additional requirements

• Willing and able to travel regularly to branches across Indonesia.
• Comfortable working with branches in different cities and provinces.
• Strong administrative and documentation discipline.
• Able to manage multiple priorities and geographically dispersed stakeholders.