Procurement and AP Manager

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Job Title: Procurement and AP Manager

Department: Finance

Reports to: CFO

Travel: Limited

Classification: Exempt

Location: Flexible, Hybrid

The Procurement and AP Manager will oversee the Procurement and Accounts Payable teams, manage inventory planning at plant and distribution centers, and ensure optimal use of production resources in alignment with sales and logistics projections. The manager also handles the Accounts Payable function for all GWS locations and entities.

• Manage planning and purchasing teams to ensure efficient utilization of cost and production resources.
• Oversee daily AP operations, ensuring accuracy and timeliness.
• Promote continuous improvement and data‑driven decision‑making.
• Provide constructive performance evaluations.
• Train new and existing employees.
• Handle disciplinary actions per company policy.
• Partner with Human Resources to recruit, interview, and onboard new staff.

• Manage the supply chain, identify improvements, and mitigate disruption risks.
• Control inventory levels, including slow‑moving and obsolete items, to meet production goals.
• Monitor sales and order entry to align production strategy over short, medium, and long term.
• Ensure quality and accuracy of inventory inflow and outflow.
• Engage with key customers to understand demand fluctuations and inventory requirements.
• Negotiate prices with suppliers to support cost evaluation.
• Seek alternative suppliers to maintain competitiveness.
• Support internal projects, new products, and product reallocation aligned with global strategy.
• Comply with production plan volume and pursue delivery improvement opportunities.
• Track performance indicators and act swiftly on deviations.
• Develop employees through performance metrics and engagement surveys.

• Participate in invoice matching, processing, and payment preparation.
• Support General Accounting and Production Controllers with AP data.
• Generate daily, weekly, and monthly reports, including aging reports.
• Oversee weekly disbursement processes.
• Compile weekly funding requests for Treasury.
• Ensure all intra‑group invoices are posted and reconcile at month‑end.
• Verify approval and internal control compliance.
• Represent AP in process improvement projects.

• Apply procedures and concepts within own discipline and basic knowledge of related disciplines.
• Understand team interrelations within close areas to improve efficiency.
• Lead, coach, and manage a team, adapting plans to meet service and operational challenges.
• Use judgment to resolve technical and operational problems.
• Handle sensitive information with tact and diplomacy.
• Suggest improvements to methods, tools, and processes.
• Account for environment, health, and safety per local legislation and policies.
• Ensure adherence to the GWS Way, applicable legislation, and internal policies.

• Bachelor's degree in business, finance, data analytics, or related field.
• 5‑8 years of accounting or purchasing/procurement experience, preferably in manufacturing.
• Experience with Infor Visual strongly preferred.

• Prolonged periods seated at a desk and computer work.
• Light handling of items up to 20 pounds.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.