Assistant Executive Director

HOAMCO CULTURE

At HOAMCO our team members are passionate about their work bringing enthusiasm and dedication to every task They excel independently and understand the importance of teamwork We are committed to building people and communities by fostering open honest relationships through transparent communication Our dedication to exceptional customer service ensures we positively impact everyone we interact with

Under general supervision of the General Manager the Assistant Executive Director serves as an executive operational leader supporting the General Manager in overseeing This role focuses primarily on governance operational administration landscape contract oversight and complex California compliance for the HOA community of 1320 homes Resort operations serve as a secondary focus requiring the AGM to maintain full operational knowledge to serve as the executive backup as needed The General Manager maintains direct oversight of facilities maintenance and resort businesses While primary daily efforts are dedicated to HOA governance financial management and common area administration across the communitys associations the AGM maintains cross functional familiarity to support and step in as backup across The Monarch Club complexincluding Adelinas the Sandalwood Spa and banquet and event facilities

Direct administrative oversight guidance and daily management for HOA operational administrative staff and landscape vendor services

Primary daily focus dedicated to supporting HOA governance compliance community administration and financial health

Comprehensive operational knowledge across Food & Beverage including Adelinas high end comfort food concept the Sandalwood Spa and lifestyleevents in order to serve as the primary executive backup to the General Manager and provide supervisory support as needed

• Leadership Experience 4 years of progressive leadership in large scale HOA or Common Interest Development CID management CCAM Certified Community Association Manager via CACM or CMCA AMS via CAI designation strongly preferred
• Compliance Knowledge In depth working knowledge of the California Davis Stirling Common Interest Development Act California Civil Code governing HOAs open meeting laws and annual disclosure packages
• Financial & Budgetary Expertise Strong financial oversight skills including demonstrated expertise in HOA budget development variance analysis general accounting principles and full profit and loss P&L statement management across multi entity operations
• Landscape Management Direct experience overseeing large scale community landscape operations vendor contract compliance and field performance evaluations
• Hospitality Resort Oversight 2 years of direct operational oversight managing Food & Beverage operations full service spa facilities and catered banquet events in a private club resort or luxury active adult community or equivalent related experience
• Large Scale Operations Proven experience managing multi faceted operations and amenity structures in communities or resorts with 1000 unitsmembers
• Technical Skills Personal computer proficiency including high comfort with Microsoft Office Suite board management software and quick adaptation to specialized club and HOA management systems eg Northstar
• Education & Certifications HOA specific education and industry certifications eg CCAM via CACM CMCA AMS via CAI required or equivalent specialized community association management training
• Servant Leadership & Culture Demonstrated commitment to a servant leadership philosophy fostering a supportive team environment and driving a culture focused on care empathy and exceptional service for both community members and staff

• California HOA Governance & Community Administration Statutory & Regulatory Compliance Enforce community CC&Rs Bylaws and Rules & Regulations in strict accordance with the California Davis Stirling Common Interest Development Act Ensure operational alignment with California Civil Code regulations
• Financial & Budgetary Oversight Assist the General Manager with annual budget preparation line item financial variance analysis and monitoring of departmental P&L statements Ensure fiscal responsibility proper code allocation and sound financial control across all association entities
• Landscape & Common Area Oversight Provide direct management and vendor oversight of community wide landscape operations ensuring contractor adherence to…