Project Administrator

Overview

Mainland is hiring! We are looking for a Project Administrator to join our team.

The Project Administrator will be responsible for supporting the daily activities of the Civil Project Management and Estimating team by providing administrative assistance and project documentation.

• Assist Project Managers and Estimators, overseeing projects from beginning to project closure (project reviews, project audits, handover, final closure, etc.)
• Assist with the preparation of the front-end tender as directed
• Coordinate and prepare job packages including locates, permits, materials, BC One Calls, and job binders
• Manage project documentation throughout the job and distribution of paperwork to subtrades
• Preparing trade documentation management (LOI’s contracts, statutory declarations, WCB clearance and insurance)
• Assist with compiling record drawings and maintaining files for completed projects
• Assist in creating the project plan and executing the project by scheduling activities with Superintendent or site staff
• Assist in material control and ordering products for jobs
• Create purchase orders and invoices using Microsoft Dynamics
• Assists with the creation and submission of project billing
• Accountable for effective collaboration and communication with and between the team and stakeholders
• Perform other duties and responsibilities as required
• Work will be predominately in the site office

• At least 2 years’ experience as project administrator or coordinator in the construction industry
• Municipal project experience with MMCD and Procore is an asset
• Strong written and verbal communication skills (preparation and proofreading of documents)
• Excellent planning and organizational skills and attention to detail
• Ability to engage in customer contact/coordination through phone and email communications
• Ability to show discretion with confidential and/or personal material
• Ability to work well under pressure and meet deadlines
• Ability to multitask, understand and prioritize workload, handling various job responsibilities at once
• Ability to work independently as well as a member of a team
• Professional interaction with various position levels from front line to executive both internal and external to the organization
• Exhibit a polite and professional manner at all times
• Ability to travel to jobsites
• Proficiency in MS Office (Word, Outlook, Excel and MS Project)
• Strong skills in construction management software such as Procore and Heavy Bid/Job

The Mainland Group of Companies, is a multidisciplinary construction service provider specializing in all civil works and excavation such as site services, energy works, residential subdivisions, roads, highways, bridges, excavation, shoring, commercial site development and large industrial infrastructure projects.

At Mainland, we believe that our people are our greatest asset. We are dedicated to attracting, developing, recognizing and retaining talented employees, and offer a fun, respectful and supportive working environment. Our dedicated team is hardworking, personable, and passionate about safety and delivering quality results. We offer a competitive compensation package including group health benefits and RRSP matching.

If you wish to be considered, please apply online via

Please, no unsolicited resumes or phone inquiries from agencies, thank you.

#Mainland Careers