Administrative​/Clerical Coordinator, Healthcare Administration

Job Overview

Key duties and responsibilities include assisting the Manager in oversight of the daily operations of Lookout residential, shelter and outreach programs. The Coordinator directs and provides oversight under the direction of the Program Manager regarding residential, shelter and outreach programs, ensuring all clientele receive the pertinent service; that the goals and philosophy of the Society and programs are met, maintaining a minimal barrier, open door service to adult men and women who are disenfranchised from other services.

The Coordinator is responsible for assisting in leadership personnel management including scheduling, payroll, filing, expenses, mileage, petty cash, taking meeting minutes, etc. This position assists in the preparation of the project planning, program budgets, and monitors and approves expenditures, and provides required reporting and financial documentation. The Coordinator maintains and reports on services, ensuring all regulations including health & safety are met.

The Coordinator is responsible for complying with and contributing to all aspects of the health and safety program. The Coordinator will, as required, liaise with the leadership team, the public, other service agencies and professionals. Employees are expected to remain alert and attentive during working hours. Sleeping during shifts is not permitted.

Location:

Surrey, BC, Canada. Service site:
Macmillan House, which is a 30‑minute walk from Gateway Skytrain.

Schedule:

09:00–17:00, Thursday – Saturday, 8‑hour shifts with occasional additional hours as needed.

Salary: $37.58 per hour.

The role requires the ability to maintain a clean‑shaven area where a respirator seal contacts the face and to successfully complete annual fit testing for a half‑mask respirator, in alignment with WorkSafeBC and organizational safety requirements.

• Post‑secondary education, preferably in Social Services field, or comparable experience
• Two years’ experience working in the community social service sector
• Experience with scheduling, payroll, budgeting and human resources
• Demonstrated knowledge of income assistance, affordable housing and health resources
• A First Aid Training Certificate required and must pass a satisfactory Criminal Record Check with Vulnerable Sectors Clearance

• Strong collaborative approach to delivering and developing programs and services
• Proven ability to lead and work with a staff team in a unionized environment
• Demonstrated experience collecting program statistics and delivering reports
• Strong time management skills with the ability to manage a workload with multiple priorities
• Effective communication and conflict resolution skills

Applications will be accepted until July 7, 2026 at 5:00 pm.

Lookout Housing and Health Society is committed to empowering people from different races, gender, age, religion, identities and unique experiences. We welcome everyone from diverse backgrounds and encourage them to apply in order to foster an inclusive environment.