Executive Assistant

We are looking for a resourceful and detail-oriented Executive Assistant for our client, a well-established company within the sales and distribution sector. This position plays an important role in providing a high level of executive support to a group of senior leadership team members. As the ideal candidate, you are detailed, proactive and possess excellent organizational skills to prioritize and adapt to the diverse needs of the role.

If this sounds like you, we would love to connect with you today!

Location: Surrey, BC

Expected Salary Range: $90, per year

• Manage the Executives’ complex calendar, inbox/email communications, and meeting management
• Organize travel arrangements and associated logistics for both domestic and international travel, including preparation of expense reports
• Handle communication with internal and external parties, on behalf of the Executive
• Proactively identify scheduling conflicts or emerging issues and take action to provide resolution in a timely manner
• Coordinate and manage logistics for business meetings including required materials, agendas, and minutes
• Prepare reports, documents, and presentations, including handling of confidential correspondence
• Arrange and attend business meetings including preparation of logistics, materials, minute-taking and distribution, as required
• Maintain confidentiality with exposure to and handling of sensitive company-related and personal information
• Provide personal assistance to the Executives based on current and varying needs
• Organize event logistics for company functions throughout the year
• Additional operational projects, as needed

• 8+ years’ experience in a senior-level executive assistant support position is ideal
• Degree or Diploma in Office Administration, Business or relevant field of study
• Previous event planning experience would be considered an asset
• Strong proficiency with Microsoft Office Suite, specifically MS Excel, possessing strong overall technical skills
• Highly organized and detailed with effective time management abilities, and able to work within tight deadlines and changing priorities in a day
• Excellent verbal, written and interpersonal skills with expert ability to be proactive and resolve issues
• Possess calm professionalism with the ability to exercise discretion and maintain confidentiality to the highest degree
• Have a positive, entrepreneurial, and 'can-do' attitude
• Be able to travel locally on an as-needed basis

McNeill Nakamoto is committed to recruiting with a focus on equal opportunity, diversity and inclusion, therefore, we strongly encourage applications from underrepresented groups. While we thank all candidates for their interest, only select individuals will be contacted for follow-up.