Assistant, HR Consulting Services

Salary
The salary range for this position is CAD $25.26 - $33.15 / hour

Job Summary
We are hiring a Casual Assistant, HR Consulting Services to join our team in Surrey, B.C.

We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.

A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

Important to know

Confirm you are legally entitled to work in Canada

Detailed Overview
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Reporting to the Leader, Respectful Workplace and providing assistance to the Leaders, HR Consulting Services, provides administrative and clerical support by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

Responsibilities

Provides administrative support by drafting, transcribing and typing correspondence, reports, presentations, memoranda and enters data into computerized word processing, spreadsheet and database software applications.

Researches, organizes, and summarizes support materials. Generates reports and presentations.

Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or triaging requests and inquiries, including confidential and sensitive information to appropriate area or individual.

Manages appointment calendars including scheduling and coordinating meetings and/or conferences. Compiles meeting information and distributes as appropriate. Resolves scheduling conflicts and issues.

Coordinates the work flow within the assigned area including postings. Receives, reviews, and processes information and takes follow-up action as required, including setting up user access for new staff and coordinating their orientation.

Coordinates technology requirements for the department, such as tracking inventory, movement, and upgrades and liaises with IT partners to resolve any issues.

Coordinates office equipment set up and moves and resolves any problems that may arise.

Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.

Performs general clerical functions such typing, photocopying, faxing, scanning and filing information, records, and materials. Sorts and distributes incoming and outgoing mail, faxes, internal correspondence and courier documents.

Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, sends notification to interested parties, confirms attendees, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.

Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed including record destruction, and conducting file searches for requested information.

Prepares and processes expenses, invoices and timekeeping records.

Performs other related duties.

Qualifications
Grade 12 supplemented with courses from a recognized administration program plus one (1) year recent, related experience; or an equivalent combination of education, training and experience.

Competencies
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities

Ability to type 45 w.pm.

Ability to communicate effectively both verbally and in writing.

Ability to work independently and in cooperation with others utilizing effective interpersonal skills

Ability to plan, organize and prioritize work including balancing workload and meeting deadlines

Demonstrated ability to handle sensitive and confidential information

Ability to operate a personal computer and apply a variety of software applications.

Ability to operate related equipment.

Physical ability to perform the duties of the position

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