Administrative Assistant Corporate Office

Administrative Assistant with Microsoft Office expertise will support Maola’s corporate office fully onsite, greeting guests and managing communications accurately.

This full-time Administrative Assistant provides company wide support to staff and key stakeholders. The Monday-to-Friday schedule runs from 8:30 a.m. to 5:00 p.m. Responsibilities include phone etiquette, document management, database updates, reports, invoices, budgets, and confidential information. The position requires initiative, organization, discretion, and teamwork.

• Answer calls, respond to emails, and greet corporate office visitors
• Organize conference rooms, invitations, and meeting materials
• Maintain accessible, current physical and digital filing systems
• Update databases and spreadsheets while protecting confidential information
• Prepare reports, presentations, invoices, budgets, and administrative documents

• High school diploma or GED
• At least two years of administrative or secretarial experience
• At least two years managing phone lines and phone etiquette
• At least two years using Microsoft Office Suite
• Experience exercising discretion and confidentiality

Bring organized administrative support, clear communication, Microsoft Office proficiency, and confidentiality to Maola’s fully onsite corporate office.