Everton Ridge Homes
Production & Administrative Support Coordinator
Location
:
Fully Remote (Global applicants welcome) – Pacific Time overlap preferred
Built on Accountability. Driven by Continuous Improvement.
Everton Ridge Homes is proud to be recognized as the Builder of Choice in the Okanagan. Since 2012, we've built a reputation for exceptional customer service and quality craftsmanship, creating homes that reflect the Okanagan lifestyle and stand the test of time.
Our mission is to be the Builder of Choice in the Okanagan Valley
.
Our core values
:
Kaizen (continuous improvement), Accountability, Professionalism, and Community Involvement.
This is a results-driven support role designed to remove administrative burden from leadership and production teams while improving organization, responsiveness, and execution consistency across the business. You'll support sales, pre-construction, estimating, and project management through strong coordination, CRM discipline, document control, and communication workflows; performance and reliability matter more than location.
Key Responsibilities Communication + coordination- Organize assigned inboxes daily; flag urgent communications
- Draft responses for review and ensure timely client and trade replies
- Schedule and confirm meetings; send reminders and weekly look‑ahead reviews
- Prepare clear written summaries, action items, and follow‑ups (including converting voice notes/ideas into structured next steps)
- Enter and maintain all leads in Hub Spot and Buildertrend
- Track follow‑ups and ensure no stalled or unresponsive leads
- Maintain drawing revision logs and version control
- Organize renderings and technical files in structured digital systems
- Issue bid requests and follow up on outstanding trade pricing
- Assist with bid comparison sheets and material take‑off support
- Document recurring workflows and maintain an SOP library
- Highly organized, detail‑oriented, and proactive
- Strong written English communication skills
- Comfortable managing multiple priorities independently
- Experience with CRMs (Hub Spot, Buildertrend, or similar)
- Comfortable working in cloud‑based systems
- Residential construction experience preferred
- Ability to work within Pacific Time Zone business hours (overlap preferred)
- No missed client or trade follow‑ups
- Clean, accurate CRM pipeline management
- Clear drawing version control and document organization
- Reduced administrative burden on leadership and project managers
- Faster, more consistent bid coordination
- Professional, proactive communication
- Independent contractor (full‑time hours, long‑term engagement)
- Pay: $8 to $12 USD per hour (flexible for the right candidate)
- Full‑time opportunity
- Flexible schedule (Pacific Time overlap preferred, not mandatory)
- Long‑term growth opportunity
If you thrive in a structured environment and take pride in precision and follow‑through, you'll love this role. You'll have direct access to leadership, make a measurable impact on daily execution, and help strengthen how we operate as we continue building exceptional homes in the Okanagan.
Everton Ridge Homes provides equal opportunity to all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
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