Integrated Protection Services Clerk Job Surrey area,BC Canada,Administrative/Clerical

Salary

The salary range for this position is CAD $29.24 - $29.24 / hour

Job Summary

We are currently looking to fill a Relief Full Time opportunity for an Administrative Clerk, Public Health at Tri-Cities Public Health located in Port Moody, BC. Estimated end date September 30, 2026.

What We're Looking For

Qualifications:

Completion of a recognized accounting course
Experience:

At least two (2) years' recent field experience

Detailed Overview

Performs a variety of clerical and secretarial duties for an assigned Integrated Protection Services (IPS) portfolio for the Fraser Health Authority, Vancouver Coastal Health Authority, Provincial Health Services Authority and Providence Health Care (collectively, the "Organizations"); performs accounts receivable functions such as billing, balancing and collecting payments from staff and others for an assigned portfolio; provides reception services, prepares and types documents and general correspondence;

distributes and records Parking, and Photo Commuter Services. Prepares related reports; maintains and updates departmental records, filing systems, statistical data and applicable databases.

Responsibilities

Provides clerical support to the assigned IPS portfolio by distributing and recording parking passes, transit incentive subsidies, access and photo and payment for parking passes from physicians, residents and other specified groups.

Processes parking, commuter services and/or photo and coordinates employee deductions with Payroll; forward complaints to the Manager or designate for resolution.

Receives payments for parking, commuter services and/or photo staff, residents, physicians and other specified groups; enters information into a journal, balances and summarizes information in the journal and accounts by matching and checking payments received by each person.

Reconciles accounts by matching account information such as payments received, refunds and/or invoices issued; identifies and traces account differences and prepares adjustment information.

Follows up on delinquent accounts by contacting internal department and/or external agencies; responds to written correspondence and telephone contact with staff and others on payment issues; escalates unresolved issues to the Manager or designate for follow up.

Contacts appropriate internal departments and outside agencies by telephone and/or written correspondence for the purpose of forwarding information they require to resolve routine parking violations or record discrepancies; refers any problems to designated IPS staff, as required.

Types technical and non-technical material such as correspondence, memos, agendas, minutes, statements, billings and spreadsheets using applicable software applications; sets up and maintains departmental filing systems for a variety of records such as correspondence and parking records by creating and labelling files, developing forms, indexing materials and filing.

Maintains office equipment and office supplies according to predetermined levels by preparing purchase orders for signature, completing requisitions for office equipment repairs and forwarding approved requisitions to appropriate personnel.

Provides reception services such as answering/directing incoming calls, taking messages, answering routine inquiries and providing general information; refers non-routine concerns to appropriate IPS staff, as per established procedures.

Processes incoming and outgoing mail by opening and date stamping material, forwarding to appropriate personnel and preparing outgoing mail for pickup; arranges meetings/special functions, as directed by booking meeting rooms, contacting appropriate personnel, typing and circulating notices and/or agendas from draft; records and distributes meeting minutes.

Maintains and compiles statistics by receiving information, entering data and producing documents for review using database, spreadsheets and word processing software; and processing payroll deductions required.

Performs other related duties as assigned.

Qualifications

Education and Experience

Grade 12, successful completion of a recognized accounting course and two (2) years' recent, related experience or an equivalent combination of education, training and experience.

Skills and Abilities

Ability to keyboard at 45 wpm
Ability to communicate effectively, both verbally and in writing
Ability to deal with other effectively
Physical ability to carry out the duties of the position
Ability to organize work
Ability to operate related…