Site Coordinator; s); CBMC)

Position Type: Full-Time, Continuing
Location: Embedded within Nova Scotia Health Hospitals (See sites below)

Cape Breton University and Dalhousie have partnered to establish the Cape Breton Medical Campus in Sydney, Nova Scotia, with the goal of enhancing healthcare delivery in rural communities. CBMC aims to train a new generation of physicians skilled in family medicine, rural practice, and Indigenous health, contributing to Nova Scotia’s evolving health reform agenda.

Shape the Future of Rural Medicine in Nova Scotia:

Are you a highly organized administrative professional who thrives on independence and relationship-building? Dalhousie Medicine is expanding its distributed medical education network. We are seeking Site Coordinators to embedded directly within regional hospitals across the province.

In this role, you will be the operational backbone of undergraduate medical education at your site, managing complex clinical schedules, leading student onboarding, and directly supporting the next generation of physicians as they integrate into your community.

We are recruiting for one full-time position in each of the following communities:

• Cape Breton Zone: Sydney (Cape Breton Regional Hospital), Cheticamp (Sacred Heart Community Health Centre)
• Eastern Zone: Antigonish (St. Martha’s Regional Hospital), New Glasgow (Aberdeen Hospital)
• Northern Zone: Truro (Colchester East Hants Health Centre), Amherst (Cumberland Regional Health Care Centre)
• Western Zone: Kentville (Valley Regional Hospital), Yarmouth (Yarmouth Regional Hospital), Bridgewater (South Shore Regional Hospital)

• Operating with relative independence, you will manage four key pillars of medical education delivery:
  • Learner Coordination & Scheduling – Serve as the primary site contact for undergraduate medical students. Build, manage, and optimize complex clinical rotation schedules for the Longitudinal Integrated Clerkship (LIC) Program, core blocks, electives, and Rural Week using platforms like One
    45 and the AFMC Student Portal.
  • Collaboration & Strategic Support – Act as the key operational liaison between Dalhousie University, the Cape Breton Medical Campus, and Nova Scotia Health Provide administrative expertise for accreditation, support faculty appointments, and ensure compliance with institutional policies.
  • Onboarding & Community Engagement – Own the end-to-end onboarding process for visiting medical learners (housing, IT credentials, hospital access). Design and lead multi-day orientations and partner with local community navigators to ensure learners feel welcomed in your region.
  • Student Assessment & Exam Preparation – Manage the administrative lifecycle of student evaluations (EPAs and ITERs). Coordinate and invigilate exams, arrange simulated learning activities, and coordinate preparation for OSCE (Objective Structured Clinical Examination) sessions.

• Education: Certification or training in Office Administration.
• Experience: 3–5 years of related administrative experience, ideally within a health professional education environment (an equivalent combination of training and experience will be considered).
• Core
  
  Skills:
  
  Exceptional relationship management skills, sound judgment, strict discretion with highly confidential data, and the ability to operate independently to meet tight program timelines.
• Flexibility: Ability to occasionally work evenings or weekends to support operational needs, exam schedules, or special events.

Please clearly specify your preferred hospital location(s) in your application cover letter.

Applications must be received by November 20, 2026
.