Trade Show & Event Administrator

Location: This opportunity can be hybrid in the Vancouver, BC Lower Mainland. Our head office is in Surrey, BC.

Compensation: Annual base salary: $53,200 - $60,200 CAD, plus eligibility for a profit-sharing bonus. This salary range reflects our reasonable estimate for the role. Final compensation may vary based on your experience, qualifications, and other relevant factors.

Additional Requirements: Employment is subject to successful completion of reference checks and a Canadian criminal background check.

Please submit your resume and cover letter in PDF format.

In your cover letter, feel free to include:

• Why you’re interested in joining Safe Software.
• How your background or potential aligns with the role, even if you don’t meet every requirement.

As a member of Safe Software’s Marketing team, you’ll help deliver a wide variety of events, including international conferences and trade shows, user meetups such as our FME Breakfast of Champions series, and internal corporate initiatives. You’ll coordinate logistics, track inventory, prepare documentation, and support communication with vendors and internal stakeholders.

Your contributions ensure every event runs smoothly, while helping the team scale operations and stay focused on strategic goals. You’ll gain hands-on experience in event coordination, shipping and inventory management, and cross-functional collaboration with teams such as Creative Services, Product Marketing, and Customer Success.

We value diverse experiences and perspectives. If you’re organized, curious, and eager to learn—even if you don’t meet every qualification—we encourage you to apply.

Safe Software transforms organizations with FME, the only All-Data Any-AI Enterprise Integration Platform connecting all your data, anywhere, at any velocity. With over 30 years of expertise and 25,000+ enterprise customers across 125+ countries, we simplify your data journey, wherever it leads. Founded in 1993, Safe is headquartered in Surrey, BC with over 200 team members and counting. We’re always looking for talented individuals with diverse backgrounds who are determined to learn and grow.

Are you ready to join the team?

As a Trade Show & Event Assistant / Administrator, you will:

• Coordinate logistics such as shipping, AV setup, booth materials, furniture, and on-site needs.
• Track tasks and deadlines using event portals and internal tools.
• Communicate with vendors, venues, and internal teams to ensure timelines are met.
• Prepare quotes, invoices, approvals, and packing lists for events.
• Pack and ship marketing kits, swag, and materials.
• Maintain and organize inventory of promotional items, printed materials, and branded apparel.
• Support Breakfast of Champions logistics, including venue research, catering, and materials
• Assist with attendee communications, registration links, and on-site prep.
• Help clean and process event data such as lead follow-up and CRM updates.
• Provide general support across the Marketing team for event-related tasks.
• Assist Event Coordinator & Team Lead with internal User Conferences as needed

At Safe Software, we welcome diverse backgrounds and experiences. While not all candidates will have everything listed, the most successful candidates will bring many of the following:

What We’re Looking For:

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced setting.
• Clear and respectful communication, both written and verbal.
• Comfortable with hands-on responsibilities such as packing, organizing, and shipping materials.
• Familiar with digital tools such as spreadsheets, shared drives, and Slack.
• Able to work on site approximately two days per week for packing and event preparation.
• Eager to contribute to a respectful, inclusive, and team-oriented culture.

Nice to Have:

• Experience with event logistics, shipping coordination, or inventory management.
• Familiarity with vendor communication, budget tracking, or event portals.
• Interest in branding, events, or marketing operations.

What Sets You Apart:

• You take pride in the details and…