Accounting Assistant

Are you highly organized, detail-oriented, and ready to contribute to the finance function of an innovative laboratory solutions company?

We are hiring a proactive and meticulous Accounting Assistant to join our growing Finance team in Surrey, B.C.!

About Us

Westlabs mission is to enable discovery. By providing trusted, forward-thinking solutions to the scientific community, we empower researchers and institutions to achieve breakthrough results. Our team is known for being proactive, innovative, and solutions-focused, always looking ahead to better support the field of science.

With industry-leading laboratory design, equipment, and services, Westlab has built a reputation for delivering high-quality, future-proofed, and innovative solutions. Every day, we are driven by the vision of creating a world where scientific discoveries flourish.

What You Will Do

As an Accounting Assistant, youll play a key role in supporting Westlabs Finance team, ensuring accurate financial data entry, operational coordination, and reporting. Your responsibilities will include:

Accounts Payable

• Enter vendor invoices and expenses accurately into Sage X3.

• Coordinate with warehouse staff to ensure stock receipt accuracy.

• Verify project and expense accuracy with project managers.

• Communicate professionally with vendors regarding invoices, statements, and payment status.

• Support the Finance team with daily operational tasks.

Accounts Receivable

• Record customer payments, credit card charges, and customer credits accurately into Sage X3.

• Maintain precise accounts receivable records and support cash application processes.

• Communicate with clients regarding payment status and resolve discrepancies promptly.

Price List & Margin Management

• Maintain and update vendor price records.

• Check selling prices to ensure margins are maintained across products.

• Assist in price adjustments and updates to support accurate quoting and invoicing.

Vendor Shipment Data Entry & Logistics

• Enter shipment details in the system when orders are ready to ship.

• Communicate vendor shipment details to the logistics team to coordinate freight and delivery.

• Support smooth workflow between vendors, warehouse, and operations.

Reporting & Financial Documentation

• Support the Finance & Purchasing Manager with ongoing reporting requests.

• Update sales reports, forecasts, and other financial documentation as needed.

• Identify discrepancies and proactively resolve issues to maintain accurate records.

Cross-Functional Collaboration

• Work closely with the Finance & Purchasing Manager, Project Managers, and logistics team to validate data and support operations.

• Maintain strong communication and organization to ensure smooth workflows across departments.

What You Bring to the Table

• 3+ years of bookkeeping or accounting experience, ideally in distribution, construction, or project-based industries.

• Hands-on experience with ERP systems, ideally Sage X3, to ensure accurate financial and operational data management.

• Strong work experience in accurate data entry, operational coordination, and expense validation.

• Strong Microsoft Excel skills, including formulas, data analysis, and reporting; experience with Power BI is an asset.

• Proven experience managing accounts payable, accounts receivable, and vendor/customer interactions.

• Highly organized, with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment.

• Clear and professional communication skills, capable of building strong relationships with vendors, clients, and internal teams.

• Growth-oriented and coachable, with a willingness to learn new systems, processes, and financial reporting techniques.

• Comfortable working in a collaborative team environment while taking ownership of your responsibilities.

• Prior experience in supporting operational or logistical processes, ensuring smooth workflows and accurate reporting.

Nice to Haves:

• Post-secondary education in accounting, finance, or related fields.

Westlab Core Values – What Guides Us

• Humility – Enables win-win relationships and celebrates success as a team.

• Creative – Think differently, take action, and find new ways to solve problems.

• Driven – Gets things done,…