Licensing Coordinator

An iconic Canadian company with over 110 years of helping companies grow and succeed in Canada, we provide national dedicated fleet solutions, general freight services, managed transportation, fulfillment & distribution, and home delivery. With a national network of terminals, cross-docks, and distribution centers, we are one of Canada’s largest and most trusted supply chain service providers. Driven to exceed customer expectations, and supported by technology and innovation, we bring simplicity to complex logistics challenges.

We work with intelligent and focused leaders who are driven to create an outstanding customer experience in partnership with Canadian leading brands. Canada Cartage is deep rooted in family values with an entrepreneurial culture where ideas are welcomed, growth is fostered and high performance is championed. A recognized thought leader and founded in 1914, Canada Cartage dominates the industry by delivering innovative fleet solutions.

Position Summary

Reporting to the National Fuel Tax, Licensing & Compliance Manager, the Licensing Coordinator will ensure all units within the Company are licensed to each jurisdictions standards, ensure all licensing is up to date, and maintain all unit files.

What you will do

• Compile, review, complete and submit all licensing paperwork to required jurisdictions
• Submit permit applications and renewals to required jurisdictions
• Prepare and distribute fleet permit books
• Keep unit folders up to date and accurate
• Track permit expirations and submit renewals when necessary
• Track and enter data for fuel tax when time permits
• Prepare and process documentation for IFTA and other relevant tax reporting requirements
• Process fuel statements – identify units and sort by fleet
• Review/Complete paperwork for D&A testing, book drivers in for testing
• Monitor random drug testing program – book tests as requested by ops
• Other duties as assigned by Manager

What You’ll Bring

• Completion of High School Diploma or equivalent
• Minimum 2 years of experience within an administrative role
• Experience in Licensing within the transportation industry considered an asset
• Must be able to work in a fast paced environment and possess excellent problem solving skills
• Proficient in Microsoft office products and transportation management systems
• Excellent communication and organizational skills
• Driver license and vehicle required

Why people love working for Canada Cartage

• Cohesive team and a positive, hard-working atmosphere.
• Meaningful opportunities for career growth.
• Company wide recognition initiatives designed to recognize employees when they demonstrate outstanding customer service, teamwork and our core values.
• Perks - discounted hotels, car rentals, entertainment, gym memberships, phone plans, electronics, to name a few
• Fun events throughout the year, like summer barbeques and driver-appreciation week that regularly bring us together.
• We give back to the communities in which we operate by volunteering and donating to local charities.
• We are a strong company that weathers the storm through pandemics and recessionary periods, so that we can benefit from good economic environments.

Canada Cartage is committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA). We are determined in meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA at any point in your application or employment duration, please let us know.

We would like to thank all those expressing an interest in this position; however only the candidates selected for an interview will be contacted.

Committed to employment equity, Canada Cartage Systems LP encourages applications from Aboriginal people, members of visible minority groups, and women.