Project Coordinator

Do you enjoy delivering exceptional project administration on dynamic and exciting projects?
If so,   Westlab needs a motivated Project Coordinator, like YOU, to join our tight-knit Surrey team!
A BOUT US  Westlabs mission is to enable discovery. By providing trusted, forward-thinking solutions to the scientific community, we empower researchers and institutions to achieve breakthrough results. Our team is known for being proactive, innovative, and solutions-focused, always looking ahead to better support the field of science.

With industry-leading laboratory design, equipment, and services, Westlab has built a reputation for delivering high-quality, future-proofed, and innovative solutions. Every day, we are driven by the vision of creating a world where scientific discoveries flourish.
YOUR

KEY RESPONSIBILITIES    Project Oversight :
Support Project Managers with all aspects of project administration from order processing to completion, helping ensure deadlines, budgets, and quality standards are met.
Job Cost Management :
Prepare job costing sheets, monitor expenses, and assist in maintaining GP forecasts to ensure project profitability.
Site Verification :
Coordinate and conduct occasional site visits ( up to 10% travel to sites across Canada ) to confirm project readiness and support installations.
Supplier & Vendor Coordination :
Confirm materials, manage PO creation, track deliveries, and ensure supplier relationships are optimized.
Project Tracking :
Monitor critical tasks, milestones, and deliver weekly progress reports to management.
Client & Internal Communication:  Keep teams and clients updated, proactively resolve issues, and ensure smooth installations and deficiency closeouts.
Safety & Compliance :
Complete site safety paperwork and coordinate training as required while keeping up with relevant legislation and regulations.
Cross-Functional

Collaboration:

Partner with the Spaces Sales, Procurement, Development and the Finance Team to streamline operations, add value and estimating tasks.
Process  Optimization & Improvement:
Identify opportunities to enhance workflows and project efficiency.

YOUR BACKGROUND & QUALIFICATIONS   2–3 years of experience supporting projects as a Project Administrator or Project Coordinator in the construction or design-build industry.
Proficient with  Lab Build ,  Smartsheet  or similar,  Gantt Charts ,  AutoCAD ,  Revit , and  Microsoft 365 tools  for project planning, scheduling, collaboration, and data management.
Understanding of  Work Safe  and safety regulations for job sites.
A proactive, detail-oriented mindset and ability to thrive on dynamic, high-pressure projects.
A  humble but hungry  attitude—willing to learn, collaborate, and take initiative.
Strong communication, interpersonal, problem-solving, and organizational skills.
NICE-TO-HAVES   Experience in laboratory, scientific, or logistics industries.
Previous project coordination experience in the building/fit-out industry.
Ability to read and interpret CAD drawings and shop specifications.
OUR CORE VALUES    Humility  – Enables win-win relationships and celebrates success as a team.
Creative  – Think differently, take action, and find new ways to solve problems.
Driven  – Gets things done, takes initiative, and achieves goals.
Ownership  – Solutions-minded; bring two solutions for every problem, no disappointments.

WHATS IN IT FOR YOU?

Its a priority to take care of our team and reward them for their contributions. As part of our dedicated, growing, and dynamic team, you can expect:
Competitive salary of  $ 60k – $65k to reward your hard work and contributions.
Comprehensive benefits  to prioritize you and your familys health.
Opportunities for growth  to make your career goals a reality.
A positive,  fun, and collaborative work environment dedicated to health and safety.
Generous paid time-off, starting with  1 0 vacation days to take care of you.
Team events, staff lunches, and occasional treats to celebrate successes.