Trade Show & Event Administrator

Trade Show & Event Administrator

Apply for the Trade Show & Event Administrator role at Safe Software.

• Location: Hybrid in the Vancouver, BC Lower Mainland. Head office in Surrey, BC.
• Compensation: Annual base salary: $53,200 - $60,200 CAD, plus eligibility for a profit‑sharing bonus. Final compensation may vary based on experience and qualifications.
• Additional Requirements: Successful completion of reference checks and a Canadian criminal background check.

Please submit your resume and cover letter in PDF format.

In Your Cover Letter, Feel Free To Include:

• Why you’re interested in joining Safe Software.
• How your background or potential aligns with the role, even if you don’t meet every requirement.

As a member of Safe Software’s Marketing team, you’ll help deliver a wide variety of events, including international conferences, trade shows, user meetups and internal initiatives. You’ll coordinate logistics, track inventory, prepare documentation, and support communication with vendors and stakeholders. Your contributions ensure every event runs smoothly while helping the team scale operations and stay focused on strategic goals.

Safe’s Marketing team is collaborative, creative, and focused on delivering accessible and meaningful experiences. Events are a key part of how we connect with people and tell our story. This role reports to the Trade Show & Event Coordinator and supports the team in delivering thoughtful, well‑executed events across regions and industries.

• Coordinate logistics such as shipping, AV setup, booth materials, furniture, and on‑site needs.
• Track tasks and deadlines using event portals and internal tools.
• Communicate with vendors, venues, and internal teams to ensure timelines are met.
• Prepare quotes, invoices, approvals, and packing lists for events.
• Pack and ship marketing kits, swag, and materials.
• Maintain and organize inventory of promotional items, printed materials, and branded apparel.
• Support Breakfast of Champions logistics, including venue research, catering, and materials.
• Assist with attendee communications, registration links, and on‑site prep.
• Help clean and process event data such as lead follow‑up and CRM updates.
• Provide general support across the Marketing team for event‑related tasks.
• Assist Event Coordinator & Team Lead with internal User Conferences as needed.

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast‑paced setting.
• Clear and respectful communication, both written and verbal.
• Comfort with hands‑on responsibilities such as packing, organizing, and shipping materials.
• Familiarity with digital tools such as spreadsheets, shared drives, and Slack.
• Able to work on site approximately two days per week for packing and event preparation.
• Eager to contribute to a respectful, inclusive, and team‑oriented culture.

• Experience with event logistics, shipping coordination, or inventory management.
• Familiarity with vendor communication, budget tracking, or event portals.
• Interest in branding, events, or marketing operations.

• Take pride in the details and enjoy ensuring everything is packed, prepared, and ready to go.
• Be reliable, responsive, and calm under pressure.
• Approach logistics with care, knowing that smooth delivery supports the success of the entire team.
• Bring a collaborative attitude and willingness to pitch in wherever needed.

• Meaningful Work:
  Make a profound impact across our business, workplace, and data integration product.
• A Supportive Environment:
  Feel empowered to share ideas and implement them with high autonomy and team support.
• Social Responsibility:
  Take paid time off to volunteer for Safe‑organized opportunities that align with our core community initiatives.
• Learning & Career Development:
  Annual learning budget and training programs.
• Flexible
  
  Working Hours:
  
  Remote‑friendly arrangements to fit your lifestyle.
• Work‑Life Balance: 3 weeks of vacation plus 6 additional paid seasonal days off per year.
• Health & Wellness:
  Extended health, dental, and lifestyle…