Bank Business Support Administrator

Vacancies Bank Business Support Administrator - Surrey Job Introduction

As a Bank Business Support Administrator we value you and your wellbeing, offering a range of benefits to help you feel supported and appreciated:

As well as the attractive hourly rates of pay, at HCRG Care Group you will benefit from:

• Flexible Shift Booking – Self-book bank shifts and request time off up to six weeks in advance for a better work-life balance.
• Wagestream Access – Track and access earned wages anytime, avoiding high-interest loans or overdrafts.
• Professional Growth – Gain experience across various services, access free training, and join our Strive for Better professional network.
• 24/7 Well-being Support – Free counselling, legal advice, financial guidance, and career coaching.
• Innovative Culture – Share ideas, apply for national funding, and contribute to service improvements.
• Recognition & Engagement – Nominate colleagues for awards and participate in executive Q&A sessions.
• Commitment to Excellence – Be part of a team with "Good" or "Outstanding" CQC-rated services.

The Business Support Administrator will provide an excellent customer experience for patients and professionals contacting the Single Point of Access (SPA) by telephone, by email and by post, as the first point of contact to HCRG Care Group Services.

The Business Support Administrator will support the effective filtering and directing of telephone calls and correspondence for Surrey Children’s Community Services and where required, with partner organisations.

This role will also support the wider business support function in providing administrative and organisational support across the full range of office and service activities.

This is a demanding role requiring high levels of administrative and communication skills and the ability to work proactively as part of a team.

Base

The Business Support Administrator role will cover Woking, Guildford and Farnham. It will involve supporting our Surrey-wide service.

HCRG Care Group is a flexible-first employer, whilst you will have an office base, our teams are agile and work in flexible/hybrid arrangements.

Screen and triage referrals into the Single Point of Access (SPA) from GPs, service users, carers, and partner organisations.

Direct referrals to appropriate professionals, manage incorrect referrals, and ensure urgent cases are escalated promptly.

Follow protocols to ensure accurate, timely allocation of referrals and maintain confidentiality on client systems.

Provide signposting to HCRG Care Group services and other agencies.

Handle call-backs to referrers, data cleansing, appointment booking/rescheduling, and issuing correspondence to patients.

Maintain and update clinical systems, databases, and clinic templates.

Provide general administrative support, including stock ordering, correspondence handling, information distribution, and minute-taking.

Support safeguarding processes: manage documentation for police domestic violence notifications, coordinate strategy meetings, and process child protection/Marac correspondence.

Work flexibly to cover colleagues and ensure service priorities are met.

Good general education to at least GCSE level or equivalent, including Maths and English

Administrative experience in a busy, customer facing environment

Accurate and efficient keyboard skills

High levels of computer literacy – to include a good working knowledge of Microsoft Office packages incusing Outlook, Word, Excel.

Ability to work as part of a team

Effective interpersonal and communication skills, both verbal and written

Good telephone manner

Polite and helpful customer service skills

Ability to work with discretion, sensitivity and maintain confidentiality

Good planning and organisational skills and ability to meet deadlines

Ability to prioritise and manage workload in busy environment

• Minute taking
• Knowledge of clinical systems or databases

Other requirements: the successful applicant will need to be a car driver

Please see attached Job Description for full Personal Specification.

• Salary Hourly rate of £12.21
• Frequency Hourly
• Job Reference HCRGCG/TP/24475/18273
• Contract Type Bank
• Closing Date 15 February, 2026
• Job Category HCRG - Administrative & Clerical
• Business Unit HCRG - Surrey 0-19
• Location Woking, Guildford & Farnhma, United Kingdom