Administrator; Part-Time

Position: Administrator (Part-Time)
Our client is seeking a motivated and organised administrator to join them on a temporary basis.
This is an excellent opportunity for someone looking to gain valuable experience in a professional environment. Working within a busy and supportive department, you'll play a key role in ensuring the smooth day-to-day running of administrative activities while developing valuable transferable skills.
The successful candidate will be available to work 3 days per week, year-round, with the assignment expected to last approximately 4-6 months, although the duration may be extended depending on the needs of the client.
Company Benefits:
 
* Friendly and supportive working environment
 
* Flexible working pattern of 3 days per week
 
* Excellent opportunity for a recent graduate looking to develop professional administrative skills
 
* Long-term temporary assignment with an anticipated duration of 4-6 months

Key Responsibilities:

* Provide comprehensive administrative support, including typing correspondence, maintaining records and assisting with smooth day-to-day running.
 
* Process lesson discontinuation requests, issue acknowledgements and maintain accurate records of changes and departmental information.
 
* Support the administration of certain events, ensuring documentation is accurately processed and communicated.
 
* Liaise with staff regarding advertising vacancies, acknowledging applications, obtaining references and coordinating interview arrangements.
 
* Attend meetings, take accurate minutes and distribute documentation to relevant stakeholders.
 
* Act as a key point of contact between the client and the Business Centre, including Finance and Estates teams.
 
* Order, receive and issue resources and materials, reconcile invoices and charges, and follow up on outstanding orders.
 
* Manage the allocation and tracking of client assets, ensuring records are maintained and relevant information is communicated to the Business Centre.
 
* Process absence sheets and maintain accurate attendance-related records.
 
* Support the preparation, checking and distribution of concert programmes and event documentation.
 
* Maintain and update catalogues, including document resources, hardware and supplier information.
Experience and Skills Requirements
 
* Excellent written and verbal communication skills with a professional and confident manner.
 
* Highly organised with exceptional attention to detail and accuracy.
 
* Ability to manage multiple tasks, prioritise workload and meet deadlines within a busy environment.
 
* Confident handling confidential and sensitive information with discretion.
 
* Strong Microsoft Office skills, including Word, Excel and Outlook.
 
* Comfortable liaising with a variety of people.
 
* Ability to produce professional documentation, correspondence and meeting minutes.
 
* Proactive, reliable and willing to support a wide range of activities.
 
* Must be a car driver.
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted