ZSTSecretariat & Communications Coordinator, Lewes, East

Secretariat & Communications Coordinator

Location: Lewes, East Sussex – hybrid working
Salary: Circa £34,000 per annum
Hours: Full-time
Holiday: 25 days plus bank holidays
Benefits: Workplace pension and flexible working

Zest4

Talent is delighted to be recruiting a Secretariat & Communications Coordinator for a friendly and growing organisation based in Lewes.

Our client provides conference management and administrative services to professional membership organisations, primarily within the healthcare sector.

This varied position combines membership administration, communications, marketing and event coordination. It would suit a highly organised and detail-focused individual who enjoys managing a varied workload and building positive relationships with members, speakers, sponsors and other stakeholders.

Your responsibilities will include:

• Supporting membership renewals and maintaining accurate membership records
• Responding professionally to member enquiries
• Coordinating educational events, webinars, courses and conferences
• Processing registrations, payments and certifications
• Liaising with speakers, sponsors, exhibitors and other stakeholders
• Creating engaging content for websites, email campaigns and social media
• Managing social media activity and supporting marketing campaigns
• Setting up and maintaining course microsites and registration systems
• Preparing reports covering membership, training numbers and income
• Helping to deliver online events for audiences of approximately 100–400 people using Microsoft Teams and Zoom
• Providing general administrative and secretarial support across the organisation

We are looking for someone who has:

• Excellent written and verbal communication skills
• Exceptional attention to detail
• Strong organisational and time-management abilities
• The confidence to communicate with stakeholders at all levels
• The ability to manage competing deadlines and priorities
• Good Microsoft Office skills
• Experience creating content and managing social media
• A proactive, collaborative and solutions-focused approach
• The ability to work independently and use initiative

Experience using Word Press, Mailchimp, Events Air, Member Press or similar membership and event-management platforms would be advantageous. However, full consideration will be given to candidates who are confident learning new systems.

This is a hybrid position, with a minimum of two days each week based in the Lewes office.

Flexible working is available outside the organisation’s core hours of 10am–3pm. Some travel and occasional overnight stays will be required to support UK events and conferences.

This is an excellent opportunity to join a welcoming and supportive team in a varied role where you can take ownership, develop your skills and make a genuine contribution.

If you are a capable administrator and confident communicator who enjoys variety, responsibility and working with different stakeholders, we would love to hear from you.