Pharmacy assistant - Ordering and invoicing

We are looking for a reliable and conscientious person, with an aptitude for thoroughness and accuracy, to fill the highly valued role of a Pharmacy Assistant - Ordering and invoicing.

The successful candidate will be a member of a friendly and supportive pharmacy team and will be based at the pharmacy department in Crawley Hospital.

Please note:
Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the website
before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Skilled Worker visa: going rates for eligible occupation codes -

Health and Care Worker visa:
If you'll need to meet different salary requirements -

The post holder will be an integral member of the Sussex Community NHS Foundation Trust (SCFT) Medicines Management Team.

The main duties are to undertake ordering and invoice clearance of medicines to ensure the provision of a high-quality pharmacy service to patients in SCFT.

They will have a flexible role, also undertaking:

Work on the bedded units and in the pharmacy dispensary.

General distribution activities including ward based top-up of medicines.

Support and administrative duties including helping to manage stock.

Participate in routine stock checks.

The post holder will liaise with a range of colleagues in the Medicines Management Team and other members of healthcare staff, notably nursing staff.

This is a role that will develop, with the opportunity to undertake an apprenticeship, plus extend the job role to include greater involvement in the pharmacy stock control and management computer system and labelling of dispensed medicines in the pharmacy dispensary.

We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.

Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.

• Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
• Varied environments: community hospitals, patients' homes and bases across Sussex
• Flexible working options: part-time, flexi-time, annualised hours and flexi-retirement
• Excellent training, development and research opportunities
• Cost‑effective workplace nurseries in Crawley, Hove and Brighton
• Active EMBRACE, Disability & Wellbeing, LGBTQIA+ and Religion & Belief networks
• Level 3 Disability Confident Leader and Veteran Aware Trust
• Beautiful Sussex location near the South Downs and coast

Our values – Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence – guide everything we do.

We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.

This post may close early if sufficient applications are received.

Medicines Management
Production of orders to suppliers and processing the orders.

Check and process delivery notes and invoices, ensuring they reflect orders received.

Problem solve on ordering and invoice issues, in liaison with the Computer and Procurement Pharmacy Technician.

Receiving the delivery to the pharmacy dispensary, unpacking and recording delivery.

Ensuring that goods received are of the type ordered and of an acceptable quality including date checking Inform suppliers of all missing or damaged goods.

Prepare and return all incorrect orders with the correct paperwork.

Booking deliveries onto the computer system and following SCFTs procedures to enable payment to be made.

To put away pharmaceutical stock in the appropriate areas according to storage conditions, and to ensure stock rotation.

Informing…