Fleet Administrator

Fleet Administrator

Location: Sutton in Ashfield
Salary: £25,500 - £28,000 DOE + Benefits
Contract Type: Full-Time / Permanent
Hours: 40 hours (Mon-Fri, 9am to 6pm)

Our client is seeking a Fleet Administrator to join our dynamic and proactive team. In this pivotal role within the Fleet Department, you will ensure our HGV fleet remains roadworthy, compliant, and efficiently maintained. Working closely with the Compliance Manager and internal teams, you will also liaise with subcontractors and third‑party maintenance providers to keep operations safe, compliant, and running seamlessly.

• Schedule and coordinate MOTs, servicing, brake tests, and general maintenance.
• Maintain accurate records of all fleet maintenance for internal and external audits.
• Manage and categorise vehicle defects, prioritising repairs.
• Administer fleet systems including Smart Check and ensure timely updates.
• Liaise with operations teams to minimise disruption during vehicle downtime.
• Coordinate repairs and servicing with on‑site and third‑party providers.
• Manage documentation including vehicle folders, insurance claims, and compliance paperwork.
• Track and report on fleet‑related expenditure.
• Administer driver fines (parking, speeding, tolls) and maintain status records.
• Ensure vehicles are correctly registered on congestion systems and operator licences.
• Oversee temporary vehicle and trailer management.
• Attend daily/weekly admin meetings and represent the fleet team.

• Previous experience in a transport or fleet environment is essential.
• Excellent attention to detail and a charismatic, positive demeanor.
• Strong communication skills and a confident telephone manner.
• Ability to manage workload independently and handle conflicting priorities.
• Proficient in MS Excel and other Microsoft Office applications.
• Understanding of budgets and cost efficiency.
• Experience with Smart Check, Tru Tac, and OLAT systems (training provided if needed).
• CPCTM qualification is desirable.

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All applicants must have an unrestricted right to work in the UK as our client will not support visa sponsorship for this role.