Business Administrator; Reception

18.5 hours per week, Permanent (Wednesday 8:30-4:30, Thursday 8:30-4:30, Friday 1-4:30)

You will have recent, relevant practical experience combined with excellent organisational, administrative and secretarial skills. You will have a working knowledge of office technology packages, including word processing applications, databases and spreadsheets. Ideally, you will be qualified in Business Administration to Level 3.

You will have excellent interpersonal and communication skills as you will be the first line of contact for both internal and external enquires. You will also be required to work with the central curriculum administration team. You should be flexible and adaptable, be able to work under pressure to tight deadlines and maintain accuracy and quality of outcomes at all times.

You will be required to work alongside the team and on your own initiative as required.

You will be a highly self‑motivated, energetic and driven individual, encompassing a strong sense of autonomy. You will possess strong presentation and communication skills and be able to demonstrate achievement of targets.

The role will require you to embed the college’s values,
Respect, Integrity, Collaboration, Compassion and Ambition
.

• To be based on Reception and respond to both staff and student queries at our Portland Square site.
• To provide clerical and administrative support to the curriculum to a high standard of accuracy and presentation, to include general correspondence and reports, whilst undertaking efficient execution of general office duties.
• To contact absent learners in line with the college attendance procedure.
• Maintain and provide accurate management information to support the work of the curriculum.
• To maintain all associated documentation, files and records and make them available for inspection or audit if requested to do so.
• Compile and order all stationery requirements for the curriculum area.
• Using the appropriate method ensure all learner registration and achievements are entered effectively and within appropriate timescales to achieve timely frameworks.
• To liaise with cross college functions to support school activity.
• To arrange and service team meetings, organise diaries, distributing agenda, take notes and prepare minutes for the team meetings and if required cover the school meetings.
• To book additional accommodation/facilities/activities as directed by curriculum.
• To ensure bookings and documentation for learner visits are fully completed and in line with relevant college procedures. Maintain auditable records of visit provision.
• Support the curriculum area’s risk assessment process.
• To ensure all enrolments and achievements are logged accurately.
• To liaise with internal and external customers and agencies as necessary.
• To maintain strict confidentiality and discretion at all times.