Office Manager and PA

Our Bellway Home Space division is looking to recruit an Office Manager and PA to support the Senior Management Team within our state‑of‑the‑art timber frame manufacturing facility in Sutton‑in‑Ashfield.

Principal accountabilities of the Office Manager and PA role include:

• Acting as first point of contact when dealing with correspondence and telephone calls, ensuring urgent messages are actioned immediately.
• Supporting the Senior Management Team with secretarial support including diary management and organising meetings.
• Taking minutes, typing up notes, presenting in a professional format, and following up with action trackers.
• Providing administrative support to Production Managers, including handling operational documentation, running inductions, providing induction equipment, procurement and IT support.
• Supporting with Human Resources administration including recruitment and induction process, as well as maintaining attendance records, holiday and sickness, supporting probationary reviews as well as disciplinaries and grievances.
• Managing the TMS Time and Attendance System.
• Maintain efficient filing and archive systems.
• Organising staff training.
• Liaising with Office Managers at Group and other Divisions.
• Ordering of new computers, stationery, office refreshments, mobile phones for Staff.
• Ensuring compliance with signage across the building (HSE), coordinating HSE actions.
• Liaising with external companies as well as Bellway divisions to arrange visits and factory tours.
• Welcoming visitors and setting up meeting rooms.
• Ensuring lobby, reception and kitchen areas are maintained.
• Ensuring a good standard of housekeeping, ensure noticeboards and all displayed certifications are kept up to date.
• Co‑ordinating travel and accommodation arrangements.
• Attending H&S meetings as office representative (taking minutes).
• Organising office functions and ad hoc charitable or fund‑raising events within the company.

• Experience of working in a secretarial/PA role supporting Director level roles.

• GCSE Maths and English – Grade 4/C or above (or equivalent).

• Excellent administration and organisation skills
• Creating, updating, enforcing and maintaining office wide processes.
• Strong communication and listening skills
• Ability to prioritise workload and meet tight deadlines
• Demonstrates a high level of discretion and confidentiality
• Ability to work independently as well as part of a team
• Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and outlook) and the ability to adapt to new systems
• Committed to diversity and inclusion

• Willing to be flexible in respect to day to day duties and hours worked.
• 4 days in the office and 1 day from home.

• Competitive annual bonus
• Contributory pension scheme
• Access to discounts and benefits portal
• Sharesave Scheme
• Cycle to Work Scheme
• Life assurance

We reserve the right to close this vacancy if a large volume of applications are received.