Distribution admin assistant

Job Description

Based at Polar Speed Distribution Ltd, Nunn Brook Road, Huthwaite, Sutton in Ashfield, NG17 2HU

Monday to Friday,  (40 hours)

• Responsible for accurate and timely generation of picking notes and for timely creation of delivery paperwork, ensuring that all deliveries have paperwork prior to despatch.
• Collect and collate delivery notes and summaries for vehicle runs both before and after delivery, in particular ensuring all POD’s are checked and returned to Accounts for invoicing.
• Collate statistics on performance, costs and reasons for usage of carriers.
• Complete daily filing of documents in an orderly manner.
• Assist in the production of a daily efficient and cost effective route plan.
• Process requests for new patients, out-of-schedule patients, dose/regimen changes and any other request in line with the Company’s core business; liaise regularly with Warehouse, Customer Care and Pharmacy staff to ensure correct control of customer orders in line with delivery schedules. Monitor failed deliveries and process any goods returned in a timely manner.
• Comply with the requirements of the Company Integrated Management System Procedures and Instructions as they affect or influence work, and report to the Distribution Manager as necessary on a daily basis.
• Comply with all Health & Safety requirements of the job and consider the Health & Safety of others while carrying out the job.
• Conduct themselves in line with the culture defined and expected within Fresenius Medical Care.
• Comply with the Company Environmental requirements and dispose of waste according to Company Environmental Policies.
• Comply with Company rules and Policies in relation to Data Protection and Confidentiality as it applies to the job.
• Carry out other duties within reason as specified by the Distribution Manager.

Permanent

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