Administrative Assistant ES/MS - Clerical Support - School Job Suwanee area,Georgia USA,Administrative/Clerical

Position Details

Position Type: Oth Classified Support Person/ Administrative Assistant ES/MS
Date Posted: 10/31/2025
Location: '); 'Hopkins Elementary
Date Available: 01/02/2026

Qualifications

License and Certification: None required.
Education: High school diploma or equivalent required.
Experience: Two years experience in an office or clerical environment required.
Skills: Ability to communicate effectively and courteously with public, students, staff; oral and written communication; organization; problem solving; analyze processes and identify areas for improvement; act as a representative of Gwinnett County Public Schools; work across functional boundaries; interact with employees at all levels; demonstrate technology skills; knowledge of basic bookkeeping.

Primary Responsibilities

Perform clerical/administrative duties for the local school as needed.

Answer telephone calls and transfer to appropriate staff.
Greet and assist visitors with questions and inquiries.
Arrange meeting details, develop minutes, and prepare correspondence in a timely fashion.
Monitor school materials produced to ensure accuracy, timeliness, and conformity to system standards.

Assist principal with staff modifications by initiating transactions; work closely with the Division of Business and Finance and the Division of Human Resources to resolve employment eligibility, employee clearance, benefits, and compensation inquiries and issues; communicate general employment information to newly hired employees as requested.

Maintain staff personnel records in accordance with school system procedures; enter data accurately and in a timely manner.

Maintain and communicate a general working knowledge of local school and school system public information, policies, procedures, and events; assist faculty and staff with general questions and inquiries, while directing complex questions to the appropriate department.

Serve as the local site benefits representative during the open enrollment process and throughout the year to assist employees with basic benefits-related questions as deemed appropriate by the principal.

Input daily leave and/or miscellaneous payroll into the electronic Time and Attendance (eTA) system as deemed appropriate by the principal.

Prepare work orders and purchase orders for equipment and supplies as needed.

Maintain school calendars and prioritize, coordinate, and schedule meetings and activities.

Coordinate interview scheduling of new applicants considered by the principal for vacant positions in the local school; track interviews conducted by the principal and create reports as requested; organize and file all interview documentation and materials.

Serve as a liaison with the Risk Management Department concerning employee accidents and return-to-work dates; complete risk management forms and submit to the Department in a timely manner.

Serve as the local school hospitality coordinator by securing locations for events, meetings, appointments, and conferences; liaise between clubs, committees, councils, and the principal; assist in communicating events, meetings, appointments, and conferences.

Communicate with all parties in a businesslike, courteous, and efficient manner; represent the division professionally; cultivate a responsive and customer‑centered climate; handle internal and external customers graciously and effectively; direct inquiries to appropriate division personnel; route incoming and outgoing correspondence accurately.

Assist with new projects in the local school.

Perform other duties as assigned.

Physical Demands

While performing the duties of this job, the employee is frequently required to sit for extended periods of time, talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach, occasionally stoop, kneel, or crouch, and lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

The employee is required to operate a motor vehicle in performance of duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Administrative Assistant ES​/MS - Clerical Support - School

Administrative Assistant ES/MS - Clerical Support - School