Recruitment Specialist

Welcome to Annandale Village - Where Happiness Works

Annandale Village is a nonprofit community dedicated to providing progressive life assistance to adults with developmental disabilities and acquired brain injuries so they can maximize their abilities and maintain their independence in the least restrictive environment.

Every person we hire has an impact on that mission. The Recruitment Specialist plays an important role in helping Annandale find great people and creating a positive experience from the first interaction through their first day.

The Recruitment Specialist is responsible for the day-to-day execution of recruiting and hiring activities at Annandale Village, with primary responsibility for hourly and frontline positions.

This role manages recruiting workflows, candidate screening and communication, interview coordination, pre-employment requirements, and onboarding logistics to help ensure hiring moves forward efficiently, consistently, and professionally.

Working closely with the Talent Strategy Manager and hiring leaders, the Recruitment Specialist takes ownership of assigned recruiting needs while contributing to broader recruiting priorities, outreach efforts, and continued improvements to the candidate experience. As the Talent function evolves, this role will have opportunities to expand its ownership and responsibilities in support of Annandale’s Strategic Plan and future workforce needs.

• Manage full-cycle recruiting for assigned hourly and frontline positions.
• Post and maintain internal and external job opportunities across approved recruiting platforms.
• Review applications and identify qualified candidates.
• Conduct phone or virtual pre-screen interviews.
• Coordinate interviews and maintain timely communication with candidates and hiring managers.
• Facilitate reference checks and pre-employment screening processes.
• Extend contingent offers of employment in accordance with established guidelines.
• Maintain awareness of hiring priorities and proactively follow up to keep searches moving forward.

• Serve as a primary point of contact for candidates throughout the hiring process.
• Provide timely, clear, and welcoming communication regarding next steps and expectations.
• Help candidates understand Annandale’s mission, culture, and the importance of the work we do.
• Follow up consistently with candidates and hiring leaders to minimize unnecessary delays.
• Look for opportunities to strengthen the candidate experience and share recommendations with the Talent Strategy Manager.

• Coordinate background checks, drug screens, fingerprinting, and other required pre-employment processes.
• Ensure required hiring and onboarding documentation is completed prior to an employee’s start date.
• Coordinate start dates and first-day logistics with candidates, hiring managers, HR, and Training.
• Initiate onboarding workflows within applicable HR and recruiting systems and ensure information is accurate.
• Maintain required new-hire documentation in accordance with organizational and compliance requirements.
• Partner with HR Operations and Training to support a smooth transition from candidate to employee.

• Maintain accurate information regarding open positions, candidate status, and recruiting activity.
• Monitor applicant flow and keep hiring leaders informed of progress and potential challenges.
• Ensure requisitions, candidate records, and recruiting documentation remain current and accurate.
• Manage multiple open positions and priorities while maintaining appropriate follow-through.
• Identify recruiting workflow issues and bring forward ideas that…