Legal Secretary

The Legal Secretary is responsible for providing administrative support and secretarial support to the State Court Judges, primarily J
udge Sharell Lewis. The following duties are representative of the work required for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Handles phone calls/walk-ins with various inquiries/questions/problems.
• Creates and prepares the list of cases ready to be tried.
• Schedules motion hearing and non-jury trials.
• Label trial case files and labels chronologically.
• Manages the Judge’s calendar.
• Maintains a database of court appointed attorneys for criminal appointments; confirms appointment of attorneys; process vouchers of payment.
• Assists Judge at bench.
• Processes signed orders.
• Creates and prepares jury verdict forms and reports on each civil case tried; provides copies of reports to Macon Bar Association.
• Notifies court reporters of specially set trials.
• Makes recording of court recordings and maintains audio visual equipment in courtrooms.
• Files back-cases and miscellaneous files.
• Maintains office supplies.
• Performs other related duties as assigned.

The Legal Secretary should possess an Associate’s Degree or equivalent combination of education and experience; preferably in Secretarial Science or related field; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.

• Possession of a valid Georgia Motor Vehicle Operator's License.

The Legal Secretary must be knowledgeable of the following principles, procedures, and concepts:

• Knowledge of laws and procedures governing the functions of the State Court.
• Knowledge of the functions, operations and procedures of State Courts.
• Knowledge of relevant state laws governing probate procedures, State Courts, and civil procedures.
• Knowledge of legal terminology particularly that involved in State Court matters.
• Knowledge of the system of courts in the State of Georgia, including appellate courts.
• Knowledge of and proficiency in Microsoft Office products;
  Peach Court and eCourt.
• Knowledge of simple accounting and mathematics.
• Skill in effective oral and written communication skills.
• Ability to accurately and speedily transcribe dictation and handwritten material.
• Ability to work effectively with members of all levels within the organization and the public.
• Ability to show good judgment, consistency, timeliness, and respect in decision-making.
• Ability to achieve results on a timely basis.
• Ability to effectively manage multiple tasks and priorities at one time and consistently achieve results on a timely basis.
• Ability to maintain appropriate confidentiality and security of private or confidential information.
• Ability to type at least 40 words per minute.

If you have any problems submitting your applications, please contact the Neo Gov Applicant Support Hotline Toll Free at , 9:00 a.m. to 8:00 p.m. (ET).

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER