Contract Administrator

About the Role

Days of Working:
Monday to Friday – 08:00 to 16:30

• Support with the scheduling of subcontractor work as and when required
• Updating internal CAFM system
• Working collaboratively with the contract helpdesk
• Working closely with the Account Manager, Tech Supervisor, and engineers to ensure delivery and support of planned maintenance and reactive tasks
• Administrative support for the engineer on-call rota
• Updating customer systems with required contractual updates.
• Financial and Commercial administration
• Administration of contractual deliverables
• Support the Account Director with financial and contractual tasks, including budget tracking and cost analysis
• Prepare and compile monthly contract performance reports, ensuring accuracy and timeliness
• Develop and maintain KPI reports on behalf of the Account Director, highlighting key metrics and performance indicators
• Coordinate with internal teams and external contractors to gather necessary data for reporting
• Maintain accurate and up to date records of all contract-related documentation
• Ensure effective communication with clients, suppliers, and stakeholders regarding contract performance and compliance.
• Review and submission of reactive and project quotations
• Ensure compliance with relevant regulations, standards, and best practices in contract administration

• Experience working within facilities management (desirable)
• Good understanding and experience with Microsoft Office software packages and general IT knowledge, including intermediate Excel are essential for this position
• Highly organised and detailed
• Administrative experience is essential
• Experience in using CAFM or other management systems
• Prior experience in a similar role (desirable)
• Knowledge of using Concept Evolution and SharePoint (desirable)
• Knowledge of Power BI reporting (desirable)
• Applicant must have the right to work in the UK

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.