ECTC - Grounds Maintenance Office Administrator

Post number: ETC
070

Office-based with occasional site travel

We are looking for a proactive Grounds Maintenance Office Administrator to provide essential administrative, compliance and data support to our Grounds Maintenance and Tree Services.

You will also take day-to-day ownership of our bespoke Parks & Open Spaces operational management system, ensuring information is accurate, current and reliable. Working with managers, field teams, contractors, suppliers and service providers, you will help us meet statutory, contractual and operational requirements through effective record keeping, monitoring and reporting.

You will be a confident and methodical administrator with strong organisational skills, excellent attention to detail and the ability to manage competing priorities. You will be comfortable working independently, using initiative and communicating professionally with a wide range of internal and external contacts.

• Experience of using databases or management information systems, with confidence learning bespoke software
• A systematic approach to data management, record keeping and document control
• Strong written and verbal communication skills
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook
• The ability to prioritise effectively, meet deadlines and maintain accuracy and confidentiality

Experience in compliance, asset management, facilities, grounds maintenance or another operational environment would be an advantage. Familiarity with health and safety compliance, contractor coordination, management reporting, GIS, telematics or arboriculture systems would also be welcome.

The role is primarily office-based, with occasional travel to operational sites, meetings, inspections or contractor appointments. You must be able to travel as required. A full induction into the software platform and relevant operational procedures will be provided, together with ongoing training and support.

In return, ECTC offers a range of benefits including:

• Training and development opportunities
• Holidays and pension scheme entitlements

Closing date for completed applications is:
Sunday 25 October 2026

The interview date will be confirmed in due course.

The successful candidate will be required to provide proof of their right to work in the UK and satisfactory references.

Please note that only candidates selected for interview will be contacted by the HR Department with the confirmation of an interview. If you have not been contacted by that date, please assume your application has not been successful on this occasion.

East Cambs Trading Company is an equal opportunities employer and operates a no smoking policy.