HR/Recruitment Administrator
Job in
Swindon, Wiltshire, SN1, England, UK
Listed on 2026-10-14
Listing for:
Alexander Mae HR Ltd
Full Time
position Listed on 2026-10-14
Job specializations:
-
HR/Recruitment
Recruiter / Talent Acquisition, HR Generalist / Talent Management, HRIS Specialist
Job Description & How to Apply Below
Location:
Swindon / Hybrid
Salary:
Circa £32,000 + bonus and competitive benefits
Hours:
Monday to Friday, 9.00am – 5.00pm
We are currently recruiting for a HR/Recruitment Administrator to join a rapidly growing European technology/engineering business. The role is a fantastic opportunity for someone currently working in recruitment who is looking to transition into a broader HR/People position.
The role will initially be based in central Bristol, before moving permanently to the company's new Swindon site at the end of the year.
The Role
For the first 6–12 months, you will work closely with the Talent Acquisition function, supporting a significant volume of recruitment activity as the organisation continues to grow.
Over time, the role will develop to provide broader exposure to HR and People Operations, working closely with the Swindon-based People Partner and wider People team.
Recruitment Administration
* Coordinate recruitment activity from vacancy approval through to offer and onboarding
* Prepare and publish job adverts using the company's recruitment systems
* Manage candidate applications and maintain accurate records within the applicant tracking system
* Arrange interviews, assessments and meetings, coordinating diaries between candidates and hiring managers
* Communicate professionally with candidates throughout the recruitment process
* Prepare offer documentation and support pre-employment checks
* Liaise with recruitment agencies and external suppliers where required
* Maintain recruitment reports, trackers and management information
* Support recruitment campaigns, careers events and employer-branding initiatives
People Administration
* Maintain accurate and confidential employee records using the HRIS
* Support new starter administration and onboarding
* Coordinate leaver administration and exit processes
* Assist with employee record changes, including promotions, transfers, salary changes and contractual amendments
* Respond to routine employee and manager queries, escalating more complex matters appropriately
* Assist with probation reviews and other employee lifecycle activities
* Produce regular HR reports and people data
* Maintain HR documentation in line with company policies and UK data protection requirements
* Handle sensitive employee and candidate information with discretion and professionalism
* Support pre-employment screening and security clearance processes
* Assist with compliance awareness training and People Team communications
* Support audits and compliance activities relating to People processes
* Work within relevant UK employment legislation and internal governance frameworks
About You
You will ideally have:
Previous experience in HR, People or recruitment administration
CIPD qualification or progress towards a CIPD qualification would be advantageous
Experience coordinating recruitment processes and arranging interviews
Strong organisational and administrative skills
Excellent written and verbal communication skills
A high level of attention to detail and the ability to manage competing priorities
Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel
Experience using an HRIS, ATS or other people-management systems
A professional and discreet approach to confidential information
The ability to build effective relationships with employees, managers, candidates and external suppliers
A proactive approach and the ability to work independently while contributing positively to a wider team
Experience with in technology, engineering, aerospace, defence, manufacturing or another regulated environment would be beneficial
Salary & Benefits
Salary circa £32,000
Annual bonus
Private healthcare for the individual, with discounted family membership
Pension with matched contributions up to 10%
25 days' annual leave
Employee reward and recognition platform
Cycle to Work scheme
Electric Vehicle scheme
Hybrid working
Monday to Friday, 9.00am – 5.00pm (1/2 hour for lunch)
Location
Swindon – hybrid (3 days in the office / 2 from home)
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