Legal Operations Specialist

Legal Operations Specialist

Manpower Switzerland is hiring a Legal Operations Specialist to join the team starting in December. If you are interested, please apply directly.

• Provide administrative support to senior leaders within the Legal Department
• Manage calendars (MS Outlook) and coordinate regular meetings
• Prepare agendas, minutes, presentations, and meeting materials
• Facilitate virtual meetings using Zoom and MS Teams
• Handle internal and external correspondence
• Manage documents, deadlines, travel arrangements, and expense processes
• Support contract and document management, including electronic filing, workflow monitoring, and signature coordination
• Assist in organizing meetings, training sessions, events, and engagement activities
• Maintain email distribution lists, Teams folders, SharePoint sites, and org charts
• Support onboarding of new team members
• Act as first point of contact for facility and IT‑related requests
• Manage mail, courier services, travel, and visa requests
• Document administrative processes and support continuous improvements
• Provide broad administrative support across all Legal Operations processes

• Several years of experience in an administrative role; experience in a legal department or law firm is an advantage
• Strong communication skills and ability to work with internal and external stakeholders
• Experience working in international and multicultural environments
• High proficiency in MS Office (Excel, Word, PowerPoint), MS Teams, Zoom, and Share Point
• Strong organizational and time‑management skills with the ability to prioritize tasks
• Detail‑oriented, proactive, reliable, and service‑oriented
• High level of discretion and confidentiality
• Tech‑savvy and comfortable learning new tools and digital processes
• Bachelor’s degree in business administration or a related field (or equivalent)
• Fluent in English; good German skills required. Additional languages are a plus
• Understanding of administrative, legal, or corporate processes is an advantage

• Seniority level:
  Entry level
• Employment type:
  
  Full‑time
• Job function:
  Other
• Industry: Legal Services