Secretary - District Wide SY

Applications will be accepted beginning Thursday, March 5, 2026 12:00 AM (Mountain Standard Time).

Job Description

Hardin School Districts 17H & 1 have the following position open for the 2026-27 school year:

SECRETARY – District Wide

Fulltime position w/benefits (medical/dental insurance, flex benefits, vacation & sick leave, paid holidays, and retirement). Training begins week of July 27, 2026.

Only complete applications will be considered.

POSITION TITLE: Secretary

FACILITY: Affiliated Buildings

The person in this position serves as secretary to the principal and as facilitator for the school / public. The secretary performs assigned duties to support the efficient operation of the school and has familiarity with school policies/procedures and contacts within the school system.

• Communicate with public, employing discretion and independent judgment, direct individuals to correct person and efficiently resolve their concerns
• Make and receive phone calls, take messages, route calls, respond appropriately to requests for information
• Handle assignment of substitutes for building employees; orientate new substitutes to building
• Process attendance records for building staff, substitutes, and students
• Prepare building staff timesheets for payroll clerk
• Order, process, and maintain office and staff materials and supplies
• Operate and maintain standard office equipment including computer, printer, copier, calculator/adding machine, typewriter
• Compile student data, class lists, bus lists, student meal list, other projects as necessary
• Maintain school records and files for building, principal, staff including a set of locked, confidential student files
• Type, prepare, distribute, files records/reports, memos, correspondence, monthly statements, mailings, etc. related to building, principal
• Process miscellaneous school communications and information material such as activities bulletins and notifications to parents of discipline problems
• Make and record deposits
• Distribute mail
• File and maintain records pertaining to various school funds
• Report any suspicious activity or unusual behavior
• Provide appropriate first aid as needed, administer medication according to policy and regulations, contact parents when children become ill at school, evaluate emergencies, and determine when to call the nurse
• Coordinate and make special arrangements for events
• Attend established traditional school sponsored activities (Back to School Night, Open House, programs, activities) agreed upon by the building principal
• Serve as confidential secretary to the building principal

Duties may vary by building/exact position. Only minimum duties and responsibilities are listed. Other duties and responsibilities may be required as given or assigned.

EDUCATION / CERTIFICATION /

EXPERIENCE:

• High School diploma, GED, or equivalent
• Three to six months of responsible office experience or further education in office procedures or any combination of training and / or experience that could likely provide the desired knowledge and abilities

SPECIAL KNOWLEDGE / SKILLS / ABILITIES:

• Knowledge and use of correct English spelling, grammar, punctuation, and composition
• Knowledge of numerical, alphabetical, and subject-matter filing systems
• Knowledge of modern office methods, procedures, computer programs, equipment, and telephone techniques
• Ability to perform a variety of clerical and secretarial work with accuracy and speed
• Ability to establish and maintain effective working relationships with students, building staff and school community
• Ability to work effectively without close supervision
• Ability to understand and carry out oral and written instructions
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to be flexible in scheduling and planning
• Ability to effectively manage time and responsibilities
• Ability to handle stressful situations
• Ability to maintain confidentiality of employee and student matters
• Ability to perform duties with an…