Office & Facilities Project Manager

Function
:
Corporate / Facilities

Location
:
Canton of Vaud, Switzerland

Reports to
:
Corporate Services / Management

Employment Type
:
Fixed-Term Contract – 6 months

Work Schedule
:
Part-Time – approximately 3 days per week

Language
:
Fluent French and English required;

CTS is looking for an experienced Office Relocation & Facilities Project Manager to lead the preparation, coordination and execution of the move into our new office in the Canton of Vaud. This is a hands‑on, fixed‑term assignment combining facility management, workplace planning and project management. The successful candidate will coordinate the office set‑up from layout and fit‑out through vendor selection, operational readiness and final relocation, ensuring the new workplace is delivered to a high standard and ready to operate effectively from day one.

Working closely with architects, internal stakeholders, external suppliers and local authorities where required, the role will also establish the facility‑management structure, suppliers, processes and services required for the new office. The environment is fast‑paced and expectations are high. We are looking for someone able to take ownership of the project, anticipate issues, coordinate multiple stakeholders and drive actions through to completion.

Office Relocation & Project Management

• Take ownership of the office relocation project from planning through final move and operational handover.
• Develop and maintain a clear project plan covering key milestones, dependencies, responsibilities, budget considerations and deadlines.
• Coordinate all work streams required to ensure the new office is fully operational on time.
• Manage multiple external suppliers and internal stakeholders simultaneously.
• Identify potential risks or delays early and implement practical mitigation actions.
• Provide clear and regular project updates to management.
• Coordinate the physical relocation, including moving companies, sequencing, logistics and employee move planning.
• Ensure minimal disruption to business activities during the transition.

Workplace Design & Fit-Out Coordination

• Act as the primary operational interface with the architects and other workplace-design partners.
• Review proposed office layouts from a practical facility-management and workplace-operational perspective.
• Provide input on space utilization, employee flows, meeting spaces, storage, reception, catering, technical areas and other workplace requirements.
• Coordinate internal requirements and ensure they are appropriately reflected in the final office design.
• Challenge designs constructively where operational functionality, maintainability or employee experience can be improved.
• Support coordination of furniture, fixtures, equipment and other workplace installations.
• Monitor fit‑out progress and ensure identified issues are resolved prior to handover.

Facilities Management Set‑Up

• Establish the facility-management structure required for the new office.
• Identify all services required for day‑to‑day operation and define appropriate service levels.
• Source, evaluate, negotiate and appoint external suppliers across areas including:
• utilities and energy services;
• cleaning and waste management;
• catering / food services;
• landscaping and gardening;
• office maintenance and technical services;
• security and access control;
• workplace supplies;
• moving and logistics services;
• relevant IT and telecommunications infrastructure in coordination with the IT team.
• Establish vendor contacts, contracts, escalation routes and service-management processes.
• Develop practical facility-management procedures and responsibilities for the ongoing operation of the office.
• Ensure all operational requirements are tested and functioning prior to employee occupancy.

V…