Project Coordinator

We have an exciting opportunity for a motivated and detail-oriented Project Coordinator to join our team in Sydney, NS!

As a Project Coordinator, you will play a pivotal role in supporting our Project Managers (PMs) to ensure the successful execution and delivery of projects. In this position, you will work with the PM to develop project schedules, budgets, scopes, and change orders, while assisting in maintaining and updating these PM tasks throughout the project lifecycle.

This position is ideal for someone who thrives on collaboration, organization, and taking a proactive approach to project coordination. You will work with various project delivery methods, including Design‑Bid‑Build, Progressive Design‑Build, Public‑Private Partnerships, and Integrated Project Delivery. Your efforts will be crucial in maintaining the flow of project documentation, making you an essential part of our project success.

• Work closely with project managers to develop project plans, schedules, tasks, and budgets.
• Coordinate project activities and monitor progress to ensure deadlines are met.
• Provide internal project reporting including progress reporting, budget tracking, earned value reporting.
• Compile invoices and be responsible for oversight of accounts payables and receivables.
• Coordinate meetings, conferences, and events related to projects and client‑specific marketing initiatives.
• Prepare agendas, document meeting minutes and action items for internal and external (client) meetings.
• Prepare, maintain, and track sub‑contractor and sub‑consultants’ agreements.
• Document control including SharePoint site administration.
• Support in preparation of construction contract administration documents, including document preparation, posting of tenders, and issuing of addenda to databases and websites.
• Coordinate and track construction contract administration including shop drawings, RFIs, change orders, unit price quantities, bid summaries and progress claims.
• Review technical reports for completeness, and compliance with client requirements.
• Collaborate with the technical team to develop proposals that meet client requirements.

• Relevant post‑secondary diploma or degree or equivalent education and experience.
• Have a minimum of 3 years’ experience; experience working in a consulting engineering or construction environment is an asset.
• Good understanding of local construction permitting requirements and project document control.
• Experience using Project Management and/or Construction Management Software would be an asset.
• Ability to adapt to changes and re‑evaluate priorities, multi‑task, and manage time wisely.
• Strong organizational, interpersonal, and communication skills.

• A competitive compensation package effective on your first day of employment:
  • Comprehensive health and dental benefits
  • DBPlus Pension Plan with employer contributions
  • Generous vacation allowance commensurate with experience
• Maternity or Parental leave top‑up
• Health spending account
• Wellness incentive
• Membership dues reimbursement
• Education and lifelong learning subsidization
• Community volunteering incentive
• Employee Family Assistance Program
• Public transit subsidy

• Flexible hours to support work/life balance
• Ability to work paid overtime and bank time‑in‑lieu for future use
• Diverse team with a wide range of experience and expertise
• Exposure to a variety of projects
• Support to develop skills and pursue projects related to your own interests
• Collaboration between multiple disciplines and levels of expertise
• Mentoring opportunities to foster your personal and professional development
• Accessible and central offices
• Access to training opportunities in areas ranging from technical development to leadership skills

We are committed to creating an inclusive and accessible workplace for all. If you require accommodations at any stage of the recruitment or interview process, or while working with us, please email  We will work with you to meet your needs in a respectful and timely manner.